Supply Coordinator
Procurement, Purchasing And Supply Chain Management Jobs
Job Description
Supply Chain
Duties and Responsibilities
Assisting the Supply Chain Manager with product purchasing and pricing.
Monitor fuel inventory, track fuel usage, manage depot capacity to prevent stockouts or overstocking and generating supply chain and inventory reports for management.
Schedule and coordinate fuel replenishment orders to prevent stock-outs.
Assist in forecasting fuel demand using market trends and operational data
Recording transactions of booked product trades accurately in the ERP system and maintaining up-to-date transaction records.
Analyse fuel consumption trends and delivery performance.
Coordinate effective communication between internal and external operations.
Tracking of product received under the credit facility and supplier credit balances and ensuring the invoices are paid before the due date.
Requesting product releases and invoices from suppliers.
Submitting of fuel invoices for payments.
Processing of duty-related documentation, including requesting duty invoices, submitting payments to NOIC, and maintaining release records.
Lubricants purchasing and reconciliations of delivered quantities against invoices and site receiving records.
Retail sites price changes in FileMaker and ERP system.
Coordinate with regulatory authorities where necessary.
Monitor transportation performance and delivery turnaround times.
Coordinate fuel transportation and delivery routes for maximum efficiency.
Support cost-control initiatives related to transportation and inventory management.
Monitor and manage delivery schedules and logistics plans.
Liaise with transporters, depot operators, and retail site managers.
Ensure accurate documentation of fuel movements, invoices, delivery notes, and inventory records.
Monitor tanker/truck movements and delivery timelines.
Resolve logistics disruptions, delays, or emergency supply issues promptly.
Generate daily, weekly, and monthly logistics and supply reports
Ensure transportation and storage activities comply with petroleum industry regulations and safety standards.
Ensure transporters and contractors maintain required licenses and certifications
Ensure compliance with health, safety, environmental, and industry regulations.
Track fuel movements from loading terminals to delivery points.
Monitoring of the loading and offloading reports of the fuel transported via rail and claiming of losses where necessary.
Reconcile fuel vendor accounts and confirm credit balances, including NOIC.
Request invoices and arrange rental payments and hospitality fee payments for the depots, namely Dabuka, Total, and Zuva.
Processing of inspections and clearance payments for COTECNA and LARKCON.
Share the monthly lubricants invoice with Finance for VAT processing.
Qualifications and Experience
Undergraduate University Degree in Business or Supply Chain or other related field
Min 3 years oil industry experience in product supply
Experienced in sales and costing an advantage
Knowledge of Microsoft Office
Fluent in English
Business Knowledge
Experience in Retail service station operations
Solid retail fuels business knowledge
Proven track record of delivering performance and an attitude of can do, and ability to troubleshoot, solve problems and adapt.
How to Apply
Interested candidates should send their applications and CVs with the clear subject “Supply Coordinator” to recruitment@redan.co.zw on or before 01 June 2026.
