Procurement and Administration Intern x1, Harare
Ngo & Social Services Jobs
- CeSHHAR Zimbabwe
- Expires 04 Jun 2026
- Harare
- Full Time
Job Description
CeSHHAR Zimbabwe is an organisation that specialises in population health research and programming, including on sexual and reproductive health and HIV/AIDS. CeSHHAR has an extensive national, regional, and international academic and community partnership network. CeSHHAR has a diverse range of funders which include the Wellcome Trust, the Gates Foundation, UK Medical Research Council, Templeton World Charity Foundation, Global Fund for AIDS TB and Malaria, UNICEF and UNFPA. We partner very closely with the Liverpool School of Tropical Medicine (UK). CeSHHAR is implementing a National Key Population programme on behalf of National AIDS Council and Ministry of Health and Child Care in all 10 provinces in Zimbabwe. The Procurement & Administration Intern supports the ordering process and is responsible for ensuring timely orders and deliveries of materials and services to ensure that stakeholder requirements are met. S/he builds vendor relationships to secure the best prices on products for CeSHHAR Zimbabwe
Duties and Responsibilities
• Support requisitioning departments on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines.
• Prepare solicitation process, identifies method of solicitation, drafts tendering documents, identify sourcing strategy and distributes invitations to tender, and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the CeSHHAR Procurement Manual.
• Organize and participates in, as appropriate, local tender opening panels and the Procurement Committee meetings.
• Participate in and conducts site inspections, bidder's conferences and contract negotiations.
• Coordinates with forwarding agents relating to custom clearance, packing, and shipment of goods and maintains logistics records of such procurement-related activities.
• Contribute to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes.
• Responsible for the planning and coordination of transportation requirements of the CeSHHAR Country Office.
• Ensure the agreed fleet management system, including the management of vehicle use is implemented and maintained for CeSHHAR-owned/rented vehicles, oversee vehicle usage,
• Prepare Fuel reconciliations, review fuel liquidations by drivers and submit reports to Finance.
• Ensure procurement standards and procedures are implemented and maintained/followed for all procurement activities, with support from the Logistics Assistant.
• Together with programme teams, establish and regularly update procurement and delivery/distribution plans to support the operational objectives of projects with support from the Logistics Assistant.
• Take the lead in the procurement of goods, works and services for the projects.
• Reports on procurement, asset management, warehousing, fleet and transport activities as per the agreed reporting schedule.
• Responsible for ensuring all procurement, asset, warehousing, transport and fleet files are filed according to the agreed procedure and policy, as well as ensuring donor compliance requirements are met.
• Supports to establish and maintain an asset register for all project/programme assets as per the agreed procedures and policies. Carry out physical asset counts bi-annually.
• Responsible to implement and maintain agreed warehousing procedures and standards across all warehouses /stocks with support from the Logistics Assistant.
• Support the drafting of warehouse strategy to support the activities of the projects.
• Maintain communications with the relevant departments of the Country Office, to ensure timely and efficient receipt and dispatch of goods in support of their operations.
• Contributes to production of regular, timely stock and narrative reports for the CeSHHAR and
• donors.
• Undertake field trips to verify details of suppliers/service providers.
• Support the dissemination of relevant Fraud and Corruption Prevention and Control Policy to all suppliers/service providers who engage with the Country Office.
Qualifications and Experience
• Bachelor’s degree in supply chain management/Procurement, Business Studies, or related field.
• At least 1 years working experience in procurement, logistics or supply chain management
• Ability to build and maintain effective relationships
• Ability to share knowledge and Continuous Improvement
• Knowledge of ERP
• Proficient in MS Office packages e.g. Microsoft Excel, Word, PowerPoint
• Good interpersonal communication skills and must have good planning and problem-solving skills
How to Apply
Step 1: Click The Apply Button Below
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources and send to vacancies@ceshhar.org . Indicate the position you are applying for in the subject line. Only short-listed applicants will be contacted.
CeSHHAR Zimbabwe is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.
The successful candidate will undergo relevant background checks and will be required to commit in writing to comply with the CeSHHAR Zimbabwe safeguarding guidelines.
