Human Resources Assistant
Ngo & Social Services Jobs
- CeSHHAR Zimbabwe
- Expires 21 Mar 2024
- Harare
- Full Time
Job Description
CeSHHAR Zimbabwe is an organization that specializes in Sexual Reproductive Health (SRH), HIV and AIDS research in Zimbabwe. CeSHHAR in collaboration with the MOHCC and NAC is implementing a National Sex Work Programme aimed at reducing HIV acquisition and transmission among female, male and transgender sex workers thereby reducing HIV transmission and acquisition to and from their clients. Low consistent condom use, risk of drug use and increasing transactional sex are some of the common reasons that put these key populations at risk of acquiring STI and HIV infections. Therefore, reaching these populations and increasing awareness and access to STI & HIV prevention, testing and treatment services are fundamental to reducing transmission of STI and HIV infections
Duties and Responsibilities
JOB ROLE
The Human Resources Assistant is responsible for providing administrative support in human resources. such as records management, compensation, timesheets, benefits training and employee services. Incumbent will be responsible for the following tasks:
• Generates vacancy adverts for circulation internally and externally:
• Recruitment of ancillary positions in consultation with the supervisor
• Longlists candidates and assisting hiring leads in shortlisting candidates.
• Schedules interviews, organizes interview panels and participates in interviews.
• Contacts shortlisted candidates for the interviews and prepares the interview room or virtual platform.
• Tracks status of candidates and responds with follow up letters at the end of the recruitment process.
• Conducts all related employment checks and debarments
• Advises candidates of the interview outcome, sending regret notification through emails to unsuccessful candidates.
• Creates and updates all personal files for employees.
• Custodian of all HR Files and ensures adequate and complete documentation for both hardcopy and electronic databases.
• Prepares an up to date HR Report on the status of all HR File requirements every month
• Coordinates all HR meetings, trainings and prepares related logistics and minutes
• Takes minutes during the meetings and provides information as guided by policy
• Captures all the requirements in the organisational skills matrix
• Prepares staff contracts and all relevant checks as defined for staff
• Coordinates post-hire processes including an orientation process of new employees .
• Advises candidates of the interview outcome, sending regret notifications through emails to unsuccessful candidates. Responsible for proper maintenance of recruitment files.
• Conducts an HR induction for new staff and ensuring all relevant paperwork is signed off
• Maintains and updates the monthly contracts' tracker. Ensuring that all signed staff employment contracts are filed in personal files.
• Files all employees’ documents into personal files daily and maintaining all staff personal files in good order.
• Reviews all employee timesheets against the salary charging matrix and ensure staff LOE is correctly allocated.
• Reconciles all leave applications and checking that they are correctly completed and authorized.
• Prepares letters requested by employees such confirmation of employment letters.
• Takes minutes in disciplinary hearings as guided by organisational
• Retrieves and files all HR documents during routine audits
Qualifications and Experience
• A Degree in Human Resources Management, Psychology or Social Sciences or its equivalent.
• At least 1 year post - internship relevant working experience in a similar or related role
• Proven work experience in a reputable organisation desired
• Previous work experience in an NGO setting an advantage but, not mandatory.
• Membership of Human Resources management professional body will be an added advantage.
• Proficient in computer skills such MS Office packages and as Microsoft Excel
• Possession of good interpersonal communication skills and a roll up the sleeves attitude.
How to Apply
Step 1: Click the "Apply" button below
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources and send to vacancies@ceshhar.co.zw. Indicate the position and duty station you are applying for in the subject line. Only short-listed applicants will be contacted.
