Job Description
General economic challenges related to continued increase in the cost of service from providers
Duties and Responsibilities
Property Management
Company Houses (Management of company houses, rent booking of invoices sent by Dawn properties and to be paid each month)
Persistent follow up on rent income from Dawn properties
Residential properties – Company occupied and those leased by tenants
Checking of levies, caretakers and city of Harare bills
Radio and Tv annual licensing paid annually
Monthly debit notes, set off journal and FEC on management fee, monthly rent reconciliations
Advise cashier of rentals received and split by tenant
Renovations and faults- escalate Marozva
Company vehicles
Vehicle issue and return
Pool car management and service scheduling
Monthly fuel allocation maximum
Licensing for all vehicles
Disposals and acquisitions
Vehicle Asset Register update
Accidents, record keeping on the accidents file, issuing book and insurance to ensure vehicle is repaired by insurer and police reports are made via the employee
Fire extinguishers service
Ensure all vehicles have required accessories – fire extinguishers, reflectors, vests, etc
Canteen
Handle all issues to do with the canteen or related service
Purchase of groceries and distribution
HR Administration
Filing
Assisting with file retrievals
Taxis for staff bus when unavailable
Access cards system management- engagement and disengagement
Assisting in Immigration duties- Permits and visas
Labour issues- minuting in hearings
New employee induction
Employee final Exit checklist and termination forms
Office Furniture and old canteen equipment disposals
Create Purchase Orders in My eProc and Payment requests in EDMS
Conduct Basic Due Diligence for Service providers
Ensure all contracts are valid at all times
Stationary
Distribution of stationary to staff
Purchase of stationary
Contract Management
Ensuring contracts are always valid
Constant communication with service providers (Taxis Service, Cleaning Services, Labour Broking, Property management)
Qualifications and Experience
A Social Science/ Human Resource Degree plus a recognized professional qualification
Minimum of 2 years relevant HR experience.
Good communication skills
Informations supplémentaires
SCOPE
Update and maintain Motor Vehicle Asset register, including disposals
Responsible for the administrative function for a fleet of ±42 Company vehicles
Property management
Support the HRM with processes and procedures
HSE
Ensure full compliance with Total HSE policies by demonstrating personal commitment to HSEQ.
Integrity
Ensure full compliance with Total Code of Conduct in all aspects of the job, especially confidentiality, in line with the core values of the company and emulate the same as an individual.
How to Apply
