Executive Assistant to Multi-Portfolio Businesswoman
Admin & Office Jobs
- Expires 21 Oct 2025
- Harare
- Full Time
Job Description
Are you a highly organized, resourceful, and discreet professional ready to take ownership of a fast-paced executive office?
A dynamic and successful businessperson with several active portfolio businesses and non-profit commitments is seeking a dedicated Executive Assistant (“EA”) to be the anchor of her office operations. This is a critical role for an individual who thrives on responsibility and can manage complex planning, stakeholder relations, and office management, often in the principal’s absence.
Duties and Responsibilities
The Role: What You'll Be Doing
As the Executive Assistant, you will be the principal's trusted partner and the primary manager of her professional world. Your core responsibilities will include:
• Office Management: Establishing and maintaining a highly efficient, organized, and secure executive office environment. You will be responsible for filing systems, supplies, and technology management.
• Calendar & Travel Management: Proactively managing a complex, ever-changing calendar, scheduling meetings across multiple time zones, and coordinating detailed domestic and international travel coordination.
• Stakeholder & Correspondence Management: Serving as the professional gateway, screening, and prioritising communication (emails, calls, correspondence) and managing relationships with high-level executives, board members, and clients.
• Project & Task Tracking: Monitoring progress on key initiatives across the principal's portfolios and ensuring deadlines are met, providing timely reminders, and preparing necessary pre-reading materials.
• Meeting Support: Preparing agendas, compiling comprehensive briefing documents, taking accurate minutes, and ensuring follow-up actions are executed.
• Confidentiality & Discretion: Handling sensitive information, personal affairs, and confidential business documents with the utmost professionalism and integrity.
Qualifications and Experience
The Ideal Candidate: Who You Are
You are more than an administrator—you are an intuitive problem-solver and an initiative-taking gatekeeper.
• Experience: Proven experience (5+ years) as an Executive Assistant reporting directly to a CEO, Principal, or Senior Executive with complex, multi-faceted responsibilities.
• Ownership: The ability to manage the Executive’s office independently confidently and capably and maintain operations seamlessly when the principal is traveling or engaged in meetings.
• Technical Proficiency: Expert level in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management tools.
• Soft Skills: Exceptional written and verbal communication skills, meticulous diligent, and a calm, professional demeanour under pressure.
• Education: A relevant undergraduate degree or post-secondary school qualification.
Why Join This Office?
This is a unique opportunity to work alongside a successful leader and gain direct exposure to various industries and high-level decision-making. You will be valued for your judgment, capability, and contribution to the smooth operation of a demanding and rewarding professional life.
How to Apply
To Apply: Please submit your confidential CV and a Cover Letter detailing your experience in supporting a multi-portfolio Executive and your approach to managing an office independently to lavenderchena@gmail.com by close of business on 21 October 2025.
Only shortlisted candidates will be contacted.
