Job Description
Job Purpose
The Examinations and Cover Officer is responsible for:
• Liaising with the Senior Leadership Team, Key Curriculum Leaders and other relevant staff regarding examination entries, coursework, and assessment procedures and protocols, and ensuring the smooth running of the examination cycle at all key stages for both internal and external exams.
• Creating exams schedules for internal and external exams
• Downloading all relevant base data (exam boards) into SIMs Exams Management system
• Liaising with the Senior Leadership Team (Data & timetabling to discuss deadlines and other exam related issues
• Ensuring that all required information, including that for external candidates, is obtained and submitted accurately within set deadlines in relation to examination entries, changes, withdrawals, remark requests, and assessment data.
• Dealing with post results enquiries, processing and communicating this to departments and parents/carers.
• All aspects of the conduct of both public and internals examinations as per examination board requirements and school policies and procedures
• Providing ALS with exams schedules, updating the school website and other systems
• The processing and issuing of examination results in line with examination board requirements and school policies and procedures
• The line management of all examination invigilators including their induction, training, timesheets, rotas etc.
• To keep up to date records and procedure for the Cambridge inspection.
• Assist all other members of the Admin team with overflow work when required
Duties and Responsibilities
Duties & Responsibilities
Main duties and responsibilities are indicated below. Other duties of an appropriate level and nature may also be required, as directed by the Principal.
Operational
• To establish and maintain good relationships with all students, parents/carers, colleagues and other professionals
• To organise public and internal examinations including individual timetables for students, hall / room and invigilation requirements
• To co-ordinate invigilation for school and public examinations as required
• To ensure that examination papers and documentation are securely stored as per examination board requirements
• To liaise with examination boards and relevant staff in relation to internal assessments, examination timetable clashes and special requirements for Special need students
• To liaise with and follow up with Key Curriculum Leaders and relevant staff to ensure coursework, examination entries and other requests / changes are submitted within set deadlines
• To set up exam venues as per examination board requirements
• To co-ordinate the posting of coursework and examination papers
• To co-ordinate exam certificates and arrange for them to reach students either in person or by posting
• To maintain and update information held on school database systems relating to assessment and examinations
• To provide instructions and /or assist teachers in relation to examination entries, internal assessments and assessment data requirements
• To set up and maintain archive files and historical data relating to assessment and examination results
• To input examination entries and results into school database systems as required
• To co-ordinate the collection, entry and extraction of data required to ensure statutory returns, which are relevant to the area, are completed accurately and within deadlines
• To liaise with other schools in order to follow up missing data
• To provide training for staff relating to assessment and examination processes and protocols, and create instruction manuals to be used by staff
• To be available on results days in order to process and issue examination results to staff and students as per examination board requirements and school policies and procedures
• To ensure that data protection regulations are complied with and maintained
• To design user friendly reports to meet the needs of the school in relation to assessment and examinations
• To establish, contingency plans in case of emergencies including power cuts, adverse weather conditions etc
• To report technical faults relating to the school database systems and equipment to the ICT teacher following school reporting procedures, and to track progress of resolutions
• To liaise with the Finance Office on the payment of examination fees according to the school’s charging policy
• To liaise with Staff to ensure that halls and rooms are available, and desks and chairs set out as required
Qualifications and Experience
Personnel
• To establish and maintain good relationships with all staff, students, visitors, contractors and examination boards
• To identify training needs of examination invigilators and organise appropriate development opportunities
• To maintain attendance and training records for examination invigilators
• To manage and coordinate the recruitment of examination invigilators as required
How to Apply
please send your detailed cv and application letter to midrock263@gmail.com
