Job Description
Warehouse Associate
Duties and Responsibilities
• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor.
• Receiving supplies and putting them away in rightful locations, picking and releasing supplies as per release orders and conducting periodic stock verifications. Maintain the VISION records on receipts, releases and dispatches. Supervise the casual labor workers.
• Organize and supervise picking, kit packing or repackaging that may be required for in country end user distributions.
• Assist on deliveries of supplies for Regular and Emergency programs requested by written delivery request from program officers.
• Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
• Monitor stock aging and grant financial closure dates to ensure that no stocks go past 24 months in the warehouse and that no grant goes beyond financial closure date before stocks are dispatched.
• Undertake visits to government and other counterparts’ warehouses to verify the proper storage of supplies and provide guidance on warehouse management.
• Ensure VISION records tally with physical Inventory through constant updating receipts and dispatches. Organize distribution of all supplies by consolidation of loads, organizing transport issuing all documentation & physically verifying dispatch.
• Follow up with transporters and recipients of supplies to obtain acknowledgement of receipt and process the acknowledgement in VISION.
Qualifications and Experience
Education:
• Completion of secondary education is required, preferably supplemented by technical or university courses related to warehouse management, supply chain, logistics, business administration, or another relevant technical field.
• A degree in warehouse management, supply chain, logistics or business administration will be an added advantage.
Experience:
• A minimum of 6 years of relevant administrative experience in warehousing, logistics or supply chain management is required. Understanding of development and humanitarian work is an advantage.
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