Senior Logistician – Harare (Full-time 1)
Driving & Logistics Jobs
- Population Solutions for Heal…
- Expires 25 Oct 2021
- Bulawayo
- Full Time
Job Description
Who We Are?
With over 20 years of experience, PSI/Zimbabwe now registered as Population Solutions for Health is looking for candidates who hold the requisite qualifications and experience to apply for the positions below.
Senior Logistician – Harare (Full-time 1)
Reporting to the Regional Program Manager, the Senior Logistician coordinates Logistics for the Region.
Duties and Responsibilities
Your Contribution – Key Responsibilities.
• Checks fleet, ensures roadworthiness, adequacy of safety equipment & compliance with licensing & insurance regulations.
• Monitors the regional fleet & compiles tracking reports for submission to the Transport Coordinator.
• Monitors fleet performance prepares & submits fleet operational reports to Transport Coordinator.
• Facilitates fuel replenishment & ensures that all vehicle fuel ledgers, logbooks & fuel receipts have been submitted for the region at the end of every month.
• Checks/verifies fuel ledgers & reconciliations.
• Monitors & compiles statistics for rented vehicles including cost per client & kms per client.
• Ensures routine maintenance/servicing of vehicles and that accurate records are maintained.
• Checks garage reports & endorses additional vehicle repair-work within approval threshold.
• Provides Technical support to drivers & facilitates relevant capacity building initiatives.
• Attends accident scenes, produces reports and submits to the relevant departments.
• Aides’ allocation of vehicles according to programs targets & work plans.
• Carries out regular vehicle inspections & makes recommendation for disposal/ replacement.
• Conducts orientation and enforcement of Transport SOPs to drivers & other field personnel.
• Facilitates regional procurement planning & consolidation of requests for centralized processing by Head Office Procurement.
• Raises Purchase Orders in QuickBooks for the Region and for Head Office e.g. vehicle repairs & maintenance.
• Follows up and expedites purchase orders to ensure timely delivery of goods and services.
• Monitors supplier performance and ensures PSI receives Value for Money.
• Facilitates supplier payments by ensuring timely matching and submissions of invoices to finance for processing e.g. Region & HQ Garage Invoices for vehicle repair and maintenance.
• Manages commitments through use of QBE Commitments Report, and timely updates such schedule for month end closing
• Identifies and recommends vendors for inclusion on the supplier database and facilitates vendor contracting in liaison with HQ Procurement
• Negotiates for best terms (payment terms, after sales service, warranty).
• Prepares comprehensive bid analysis & recommends the vendor offering best value for money.
• Aides PSI commodity quantification & participates in National Commodity Quantification proceedings.
• Assists in the development & enforcement of SOP’s for supplies tracking & tie back with program outputs versus issued & remaining stock balances.
• Carries out routine field visits to support site & outreach teams on implementation of SOP’s for effective stock control.
• Supports Regional Program Manager in liaison with MOH structures such as VMMC provincial focal persons, - Nat Pharm provincial representative and Warehouse Manager to ensure an uninterrupted commodity pipeline.
• Liaises with Pharmacy & Warehouse Manager and RPM to identify slow moving/about to expire and expired stocks in the region and to facilitate necessary remedial action.
• Reviews product requisitions raised by programs (considers current stocks, average usage & consumption forecasts) and coordinates replenishments from the central warehouses.
• Consolidates and disseminates regional stock status reports.
• Coordinates Repair & Maintenance of assets and facilities including Sub-Awards.
• Supervises the distribution of invoices/parcels received to the appropriate destinations in the region.
• Supports the Regional Quality Assurance Specialist to bridge audit gaps
• Ensures regional safety & security equipment is in place servicing is up to date.
• Identifies regional safety and security training needs.
• Maintains an up-to-date asset register in liaison with Finance.
• Coordinates Waste Management activities in compliance with Donor guidelines.
• Circulates routine asset status reports to the Regional Manager and Administration Office.
Qualifications and Experience
What Are We Looking For?
• Minimum HND in Logistics or equivalent
• Membership of a relevant professional body such as CILT or CIPS an added advantage
• At least 3 years work experience in logistics with varied exposure to procurement, warehousing,
transport & distribution functions preferably in Humanitarian or Health sectors.
• Computer skills – Word, Excel, PowerPoint, QuickBooks, and ability to trouble shoot.
How to Apply
How to apply?
In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin or disability.
All interested candidates are encouraged to submit their updated CVs to recruitment@psh.org.zw not later than October 25, 2021.
Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
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