Resource Development Finance Specialist

Job Description

Position Title: Resource Development Finance Specialist

Location: National Office (Harare)

PURPOSE OF POSITION

The World Vision (WV) Zimbabwe Resource Development Finance Specialist as part of Resource Development & Donor Engagement team, the major role is to prepare proposal budgets for grant opportunities and provide financial management support to grants.

Duties and Responsibilities

MAJOR RESPONSIBILITIES

Resource Acquisition and Grants Financial Planning

Provide donor financial compliance and technical finance input in the development of grant designs and plans.

Prepare, in collaboration with other cross functional staff, grant budgets and narratives that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support Office recommendations for any identified grant opportunities for the Field Office.

Provide financial technical advisory services and participate in go- or no-go decisions for different grant opportunities for the Field Office.

Translate donor budgets to LEAP budget format (or any future standard budget that WVI may recommend), and post the full budget into the planned budgets screen of Sunsystems and in Horizon for reporting, tracking and visibility purposes.

Upload and monitor the PBAS commitments and Track all Grant funding activities with donors and Support Offices, to ensure timely PBAS commitments

Support the Due Diligence processes of RDDE in onboarding new Partners.

Financial Reporting

Review coding on vouchers (journals and payments vouchers) for valid account, cost center, and donor combinations

Design specific donor reports in Excel or other applications, and produce timely and accurate financial reports that meet the various donor reporting specifications and interpret the reports to Grant managers, officers and other internal stakeholders for any assigned grants.

Analyse and reconcile donor reports, the Sunsystems ledger and other WVZ internal reports, and address any variances and exceptions on a monthly basis.

Perform strategic data analysis which assists management with decision making in the managing the grants.

Share the reports after internal reviews, with the Support Office and/or donors, depending on the grant funding structure, observing applicable donor reporting requirements.

Donor Compliance enforcement

Provide donor compliance expertise to RDDE to ensure that the office comes up with bankable proposals.

Inform the Finance Manager and Grant Managers, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.

Provide technical advice on grants that are ongoing and assist Grants Implementation team with tracking budgets

Handover and capacity building of incoming grants staff to ensure that they are aware of compliance issues and donor guidelines

Facilitate internal and external audits and donor compliance visits/assessments as may be required for assigned grants.

For any assigned grants, monitor sub grantees, if any, and ensure that they meet all conditions of the sub grantee agreement and the general donor requirements, including timeliness of reports, quality of reports, sound business processes and adherence to own policies and procedures.

D. Management Accounting

Design, produce and interpret management accounting reports that can be shared with local management for decision making and value addition to WV operations.

Coordinate completion of reporting templates for grants for the office (e.g. Grants Dashboards, Grants Pipeline Analysis, Consolidated Grants Burn Rates and Grants Health Tracker etc), consolidated grants variance analysis reports and presentations and consolidation of financial reports as may be required for submission to the National Office and Regional Office.

Design and implement spending tracking system to make sure all expenses are within budget before signing any purchase requisition.

Lead Field Financial Report (FFR) review meetings with Grant Leadership Teams and give advice of any deviations from planned spending, with recommendations for corrective actions to avert variances that are outside of the donor flexibility rules and advise on measures that help achieve cost efficiency and increase impact on vulnerable children and their communities.

Review monthly balance sheet ledger reconciliations and follow up for timely clearance of any balance sheet reconciling items (for example, employee staff advances, banks, sub grantees, accruals, prepayments/deposits, receivables etc).

E. Leadership, Personnel and Capacity Building

Set performance objectives with subordinates and manage their performance

Identify capacity building needs for staff, and recommend necessary trainings or studies, whether self-funded or by WV, in line with existing policies.

Conduct, and facilitate, grants financial management trainings for subordinates and non-finance staff to help develop the right capabilities and skills for excellent implementation of grants.

Qualifications and Experience

KNOWLEDGE, SKILLS AND ABILITIES

A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.

Minimum of 3 years’ relevant experience in a grants finance role in NGO environment.

Experience developing budgets for key donors including: ECHO, USAID, UNICEF, WFP, and FCDO.

In-depth working knowledge of accounting software packages, especially SunSystems, Vision XL and Vision Executive.

Excellent computer literacy skills, especially in MS Excel.

In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.

In-depth working knowledge of grant accounting.

Knowledge of how to prepare, review, and present financial statements and financial reports.

Good analytical skills.

Ability to understand connections between financial and operational issues

How to Apply

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