PROJECT ADMINISTRATOR - BENGO: CLIMATE CHANGE ADAPTATION SUPPORT FOR SOUTH-EAST AFRICAN COMMUNITY MANAGED AREAS PROJECT
Admin & Office Jobs
- WWF Zimbabwe
- Expires 28 Oct 2020
- Bulawayo
- Full Time
Job Description
1. Background
WWF Zimbabwe is participating in the implementation of a climate change adaptation support project funded by the German Ministry for Economic Cooperation and Development (BMZ) through its BENGO climate-funding facility for a six-month period starting November 2020. The project is being undertaken southern Kenya and northern Tanzania and in the Kavango- Zambezi region of Zambia and Zimbabwe, areas of unique ecosystems of outstanding importance for the protection of global biodiversity. The project areas still have large continuous natural areas with viable populations of numerous endangered species living alongside people who are particularly dependent on the conservation of these ecosystems, their biodiversity and their services. Nature tourism is overally the most important economic sector complimented by other economic activities reliant on functioning ecosystems such as forest management and livestock and crop farming, generating income for the majority of the local population. In the two project regions, the conservancies and communal management areas play a significant role in protecting and preserving these ecosystems while providing functioning models of how ecosystems can be managed in a participatory manner to achieve greater value. The mentioned ecosystems are however increasingly affected by impacts of climate change, such as more frequent droughts and sporadic heavy rainfall, which are exacerbated by increasingly unsustainable forms and intensities of use such as overgrazing, a growing population and increased economic development pressure. Currently, councils and their respective local communities are also hard hit by the global Covid-19 pandemic which has drastically reduced tourism and thus cut off income flows to communities and protected areas threatened their very existence. There is therefore an urgent need for the adaptation and diversification of income flows and a short to medium-term need for support to maintain and strengthen the proven community structures for the future and to adapt them to the rapidly changing climate and economic conditions.
2. Objectives
The main objectives of the consultancy assignment are to ensure the effective and efficient management for project funds, timely procurement of goods and services, recording of transactions and timely report preparation in accordance to WWF and BMZ policies and regulations and for respective support and guidance of partner organizations as local fund recipients. In carrying out this assignment the incumbent will be expected to closely cooperate with the BENGO Project Manager and WWF delivery team assigned.
Duties and Responsibilities
3. Scope of assignment
To cover the objectives of the assignment, the consultant will be expected to: Procurement Services:
Preparation of procurement plan, budget and control of resources of the procuring unit; Provide overall guidance and leadership in the procurement departments of WWF and local project partners;
In coordination with the Procurement Department, evaluates all procurement requirements and recommends the most appropriate procurement procedures; Establishes and communicates WWF and BMZ purchasing policies and guidelines that effectively balance administrative burden, cost savings and risk/ability;
Be responsible for tracking progress in reaching procurement related goals/objectives and deliverables;
Support the functioning of the Procurement Committee and Evaluation teams;
Help ensure timely, accurate and appropriate reporting of procurement activities and results to the management as necessary;
Strengthen the capacity of the WWF and partner procurement departments in terms of planning, coordination and management skills;
Any other duties provided by the supervisor.
Financial Management Services:
Manage project expenditure by ensuring that all project activities are fully funded and expended appropriately;
Conduct monthly project variance analysis (budgets vs. expenditure);
Coordinate regular project team financial reviews based on work plans and expenditures;
Update and facilitate technical staff’s comprehension of the respective financial management issues;
Sending implementation reminders to WWF and Partner project staff to ensure timely implementation of activities under the project work-plans;
Preparation of donor reports for BMZ/BENGO according to agreed formats and deadlines;
Manage key project documents including filing of invoices, contracts, vouchers and other related documents in line with Field Accounting Manual and donor requirements; Ensure that accounting transactions are entered in the financial systems in a timely manner;
Ensure all procurements are done in accordance to respective laws and standard procedures including the field accounting manual and donor requirements;
Prepare and maintain project asset register and facilitate disposal at the end of the project in line as per donor requirements;
Place and follow up with donors on cash calls and other contractual obligations to ensure smooth running of the programs;
Organize documents for internal, partner and donor audits.
Receive and analyse all financial related reports from in-country based partners including partner financial capacity assessments, trainings, partner audit working papers;
Analyse records and financial/operational risks and advise on corrective measures including capacity building as deemed appropriate;
Follow up and review of BMZ/BENGO Project-related financial reports and other contractual deliverables from WWF and partner offices;
4. DELIVERABLES
Minutes of weekly calls on financial management and procurement updates with Partners and WWF staff;
Monthly project progress reports submitted to WWF procurement and finance leads; Reports to WWF Germany and BMZ/BENGO donor as requested within agreed deadlines; Final report on finance and procurement transactions and assets by May 10, 2021.
Qualifications and Experience
Qualifications of the Consultant
• A university degree in Accounting, Commerce, Business Administration or related field;
• Full accounting qualification i.e. CPA, ACCA, CIMA or equivalent will be an added
advantage;
• At least five years of working with financial/accounting and procurement systems in major
international organisations/NGOs;
• Demonstrable skills in the development of finance, accounting and procurement policies,
procedures and systems, private sector experience will be equally considered;
• Sound knowledge of fund accounting and procurement policies and procedures including
reporting requirements;
• Hands-on knowledge of the major financial management and procurement software would
be a distinct advantage;
• Excellent organization, communication and interpersonal skills
5. Duration and location of the assignment
It is envisaged that consultancy will be for seven months between November 2020 and May 2021 and will be carried out in Harare with some field travel.
How to Apply
6. To Apply
Interested potential Consultants should send in their CVs and covering letter expressing their interest and clearly indicating how their qualifications and experience match the Terms of Reference and their rates to hrmanager@wwf.org.zw. Email header should include the words “BENGO Project Administrator”, or drop at World Wide Fund for Nature.10 Lanark Road, Belgravia, Harare or P.O Box CY 1409 Causeway. The envelope should be marked for the attention of “The People and Culture Manager” and clearly indicate the consultancy position being applied for.
A consultant will be selected as an individual consultant and contracted on terms to be negotiated with qualifying candidate.
Deadline for applications: Wednesday, 28 October 2020
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