Programme Assistant - Gender and HIV
Ngo & Social Services Jobs
Job Description
Reporting to Programme Specialist, Institutional Strengthening, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Duties and Responsibilities
Provide administrative and logistical support to the formulation and management of programmes
Assist in developing programme strategies in the area of Gender and HIV for national partners including government, CSOs and independent institutions into programme interventions
Support in building and managing relationships with national partners to support implementation and expansion of the portfolio.
Provide administrative support in the preparation of programme work plans, budgets, and in the design and formulation of programme documents and proposals on programme implementation arrangements, including tracking the delivery of funds.
Assist in preparing result frameworks and implementation of result frameworks and in implementing for delivery of results for institutional strengthening programme
Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances.
Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
Assist in research and generation of knowledge on gender and HIV.
Provide administrative support to the financial management of the Programme Unit
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
Support the financial and substantive tracking and assessment of programme/projects implementation progress
Assist with programme procurement processes through providing administrative support
Prepare non-PO vouchers for development projects;
Process payment for consultants, as delegated;
Create requisitions in Atlas for development projects; register good receipts in Atlas.
Provide administrative support to the Programme Unit
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Draft minutes in meetings, as delegated;
Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
Organize and coordinate filing of project documents, work plans, progress reports, budgets and other implementation documents; maintain mailing lists.
Provide administrative support to resource mobilization
Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
Facilitation of knowledge building and knowledge sharing
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Qualifications and Experience
Functional Competencies
Knowledge of programme management;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Good financial and budgeting skills;
Good IT skills.
Required Skills and Experience
Education and certification:
Completion of secondary education required.
Bachelor’s degree in social sciences is an asset.
Experience:
At least 5 years of progressively responsible experience in administrative or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team is an asset.
Language Requirements:
Fluency in English is required.
Knowledge of the other UN official working language is an asset.
How to Apply
Click View More Information Button
