Program Administration Assistant
Procurement, Purchasing And Supply Chain Management Jobs
Job Description
Due Date: Tuesday, February 28, 2023
Location: The Position is based at the Ministry of Health & Child Care, AIDS and TB Unit, Harare.
The Program Administration Assistant provides support to office operations performing a variety of administrative, financial, organizational and logistical support to the PMTCT programme.
Duties and Responsibilities
Key Responsibilities
•Participate in the design, development, and implementation of program plans.
•Provide administrative support to the PMTCT programme through working with staff and liaising with MOHCC finance, personnel and policy departments and partners.
•Support preparation of reports and workplans for the PMTCT program
•Assist in the organisation of meetings with different implementing partners of the PMTCT Program e.g., OPHID, NAC, EGPAF, WHO, and UNICEF.
•Establish administrative systems and procedures, e.g., record keeping, transport organisation, logistics, personnel, stores and inventory control.
•Organize procurement and distribution of PMTCT equipment, materials, and supplies and assist in the ordering of office equipment and supplies.
•Advise and assist the provinces/districts in setting up effective administrative arrangements for carrying out their PMTCT programme activities.
•Assist in carrying out the administration of national level programme and training activities, including the preparation, printing and distribution of guidelines and training materials.
•Maintain inventories of all assets and equipment procured in collaboration with the Administration Officer.
•Maintain proper filing and retrieval system ensuring safekeeping of confidential material and other documents belonging to the PMTCT programme.
•Make travel arrangements for local, regional, and international visits for the Coordinator and Program officers.
•Manage and support the PMTCT Coordinator in facilitating interactions with various external partners and scheduling/calendar with both internal and external parties.
•Manage emails and correspondence flow for the Coordinator and other PMTCT program staff as requested ensuring prioritization and effective follow up of activities.
Qualifications and Experience
Person Specification
•A least a degree in Procurement or Supply Chain Management or equivalent;
•At least five (5) years’ experience in a similar position;
•Organisational skills and the ability to meet deadlines;
•High level of numeracy and ability to pay attention to detail;
•Good communication and interpersonal skills;
•Good computer skills in Excel. MS Word, Outlook, and Pastel
How to Apply
To apply
Step 1: Click Here and Complete the Application Form.
Step 2: Submit your cv, certificates and application letter via email to: ophidrecruitments@ophid.co.zw clearly indicating the position you are applying for on the subject of the email.
OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age.
OPHID does not charge a fee at any stage of the recruitment process (application, technical test, oral interviews, processing, training, or any other fees).
While OPHID may from time to time engage external consultants for the facilitation of the recruitment process, only OPHID has the right to offer employment to candidates. No third parties have been authorised to offer employment on behalf of OPHID.
Only shortlisted candidates will be responded to. If you do not receive any communication within a month from the date of closing, consider your application as unsuccessful.
Deadline: 1600 hours, 28 February 2023.
