Salary
Negotiable

Job Description

Within the Country Management Support Unit, to provide direct support to the Country Management Support Unit (CSU) in related procurement support and services transactions in GSM to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.

Duties and Responsibilities

Under the general supervision of the National Procurement officer and general guidance of the Operations Officer, the incumbent performs the following functions:

• Receives and reviews purchase requests for goods and services from Requestors (in Technical Units) for clarity, compliance, detail, completeness, and obtains additional information considered necessary;

• Compiles lists of sources of procurement (supplier database), to request for quotations and proposals for bids and liaises with potential suppliers;

• Reviews and performs analysis of responses from suppliers as required by WHO rules. Compiles and analyzes information contained in quotations or proposals to select the most competitive supplier;

• Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;

• Tracks the status of requisitions and updates procurement tracker;

• Responses to Requestors and Suppliers enquiries about status of orders, charges and cancellations;

• Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.

• Liaises with counterparts in the Regional Office, at HQ/Geneva and brings any problem that might need the support of the Global Service Center (GSC);

• Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload it in the PO ECM;

• Ensure accuracy of entries by checking information registered in the CSU Fixed Assets Register; Administrate the sale of Assets that are no longer in use in accordance with the approval of the WR.

• Supervise periodic physical verification (at least once every biennium) of all WHO Assets and reconcile them against the Fixed Asset register. Prepare discrepancies report for management control and financial decision purposes (items not recorded, not found or disposed off).

• Coordinate the transfer of assets from person-to-person or unit-to-unit and ensure that this is reflected in the central fixed assets

• Supervise the process of disposal of obsolete assets and ensure that assets are disposed off in the best interest of the Organization and that records are updated in the Fixed Asset Register.

Qualifications and Experience

Educational Qualifications;

Essential:- Completion of secondary education or equivalent. Additional training in business administration and management procedures.

Desirable:- Training in Procurement and Supply management in WHO or UN system will be an advantage. Higher education an asset.

Experience;

Essential:- At least 10 years' experience in general Procurement and Supply work. Some experience

Desirable:- Experience in of purchasing in an ERP such as Oracle e-business environment will be an asset; Import and Export Business such as customs clearing and forwarding ; other areas such as Administration, Program Management, would be an asset.

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