Procurement Assistant
Procurement, Purchasing And Supply Chain Management Jobs
- CARE International in Zimbabwe
- Expires 18 Jul 2020
- Bulawayo
- Internship
Job Description
The Procurement Assistant will be responsible for the procurement of goods and services for the Country Office in line with CI Procurement policy and donor guidelines.
Duties and Responsibilities
Creates data entry in PeopleSoft and ensure that the approved requisitions have the correct specifications of the intended goods and services and other supporting documentation in liaison with Project Managers
Dispatches approved RFQs to vendors using the CARE procurement email(sourcing for quotations)
Ensures data entry offline for summary bid analysis of vendor quotation where applicable
Ensures data capturing formulating the Purchase Orders from the approved quotation or quotations from multiple vendors in PeopleSoft
Ensures dispatch of Approved Purchase Orders to Vendors and ensuring that the Purchase orders are signed by the vendor(s)
Processes terms and conditions for every Purchase Order ensuring that the vendor signs the agreement
Facilitates tender advertisements
Ensures data input offline on tender summary bid analysis schedules
Raises Payment Request for all advance payments to vendors who insist on cash up front.
Ensures tracking of vendor payments in liaison with finance department producing monthly report to Administration Manager
Maintenance of the Country Office asset register ensuring that all assets purchased are recorded.
Processes international visitor’s logistics as a reliever when the assigned staff is on leave.
Qualifications and Experience
Qualifications
Degree in Purchasing & Supply management/CIPs or equivalent
2 years working experience in Procurement or other related field
Hands on experience in use of PeopleSoft an added advantage
Additional Information
Ability to work under minimum supervision
Excellent command of English oral and written communication skills.
Commitment to delivering a high level of customer service
