Principal Human Resources and Administration Officer

Human Resources, Hr Jobs

Job Description

The COMESA Competition Commission ("the Commission") is a regional body corporate
established under Article 6 of the COMESA Competition Regulations (“the Regulations”)
promulgated under Article 55 of the COMESA1 Treaty. The Commission is responsible for
promoting competition and enhancing the welfare of consumers in the Common Market. The main
functions of the Commission are to monitor markets and investigate anti-competitive business
practices, control mergers and other forms of acquisitions in the Common Market and mediate
disputes between the Member States concerning anti-competitive conduct. The Commission is
located in Lilongwe, Malawi. More information can be obtained from the Commission’s website
The Commission is looking to recruit a Principal Human Resource and Administration Officer.
Suitably qualified nationals of the COMESA Member States are invited to apply to fill this post which is tenable at the Commission’s offices in Lilongwe, Malawi.
JOB TITLE: Principal Human Resources and Administration Officer.
GRADE: Professional Level 3 (P3).
SALARY SCALE: COM$48,575 – COM$59,703 per annum
DIVISION: Corporate Service Division
TENURE: A fixed term of Four (4) years. Extension of contract is subject to
availability of funds, performance of the contract holder and
approval of successive annual Work Plans by the COMESA
Competition Commission.
REPORTS TO: The Head of Corporate Services under the overall supervision of
the Director and Chief Executive Officer
TYPE OF CONTRACT: Commission’s fixed term employee under the professional service
1. Purpose of the Job
The purpose of the job is to strengthen the capacity and increase the efficiency of the institution
through the management of the payroll, maintenance of effective recruitment and management
policies and other administrative matters of the Commission.

Duties and Responsibilities

Under the overall supervision of the Director & Chief Executive Officer and the direct supervision
of the head of Corporate Services, the incumbent will be responsible for the following specific
Human Resources Management
Design, update, and implement a strategic human resources system which will comprise the
following: -
• Contribute to the preparation, review, and evaluation of staff policies and staff Rules and
ensuring that they are properly applied and complied with.
• Develop, review, and implement HR policies, procedures, guidelines, contracts, conditions of
service, etc.
• Advise Executive Management and Middle Management on Human Resource matters.
• Actively involve in recruitment of staff by preparing job descriptions, preparing adverts,
managing the hiring, and onboarding processes.
• Maintain physical and digital personnel records, updating the staff records database.
• Support the development and implementation of Human Resources initiatives and systems
including motivation strategies, staff welfare policies, and industrial relations policies.
• Coordinate Performance Management System, staff training and development programmes
• Prepare strategic plan, objectives, work plan, schedule work of the Unit as well as allocate
and delegate tasks.
• Guide the Commission on staffing levels and manpower planning process to ensure optimum
• Ensure that all Organisational Jobs are correctly profiled and graded.
• Ensure good industrial relations.
• Manage the staff reference data in the payroll system and collaborate with the Finance Unit
to ensure accurate and timely payments.
• Foster a positive work environment by handling employee grievances, conflicts, and
disciplinary matters.
• Service and advise those who may be assigned to review any staff matters such as
promotions bodies and policy advisory bodies by:
• Coordinate and advise management on staff wellness, safety health, and welfare schemes.
• Check and validate, leave and claims.
• Provide advisory services on to staff on HR policies, procedures, guidelines, contracts, and
conditions of service.
• Prepare reports and presentations on HR and Administration matters.
• Prepare and manage the approved Human Resources and Administration Unit Budget.
• Lead, supervise the work, and appraise the performance of the HR and administration staff.
• Manage the office premises and facilities including acquisition, disposal, and maintenance of
the Commission’s assets.
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• Ensure the efficient and smooth running of office operations by coordinating facilities
maintenance and improvements and any other general office administration work.
• Overall Supervision of Procurement activities, monitor and evaluate the performance of
contractors against Service Level Agreements.
• Overall supervision of the receipt and management of stocks and ensuring that they are
protected from theft, deterioration, and damage.
• Coordinate the maintenance of the inventory system and accurate up to date asset register.
• Ensure good customer relations are maintained with tenants.
• Ensure the record of properties and agreements are maintained.
• Perform all such things as are incidental to the foregoing and/or as may be delegated by the Director & Chief Executive Officer or the head of the Corporate Services Division.

Qualifications and Experience

A minimum of Bachelor’s Degree in Human Resources Management, Management,
Organisational Development, Business Administration or related field. A Master’s Degree in any
of these disciplines will be an added advantage.
4. Experience
A minimum of 8 years’ experience in Human Resource Management.
Experience in administration and procurement matters will be an added advantage.
Expereince in a regional or international organisation will be an added advantage.
Supervisory experience will be an added advantage.
5. Competencies
• Excellent oral and written communication skills.
• Excellent Computer Skills.
• Demonstrated relationship management skills, including proven listening skills and sound
business judgment.
• Ability to provide leadership and resolve conflicts professionally.
• Takes responsibility for incorporating gender perspectives and ensure the equal participation
of women and men in all areas of work.
• Demonstrates knowledge of strategies and commitment to the goal of gender balance in
6. Working Language Requirement
Must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of
any two or all of these languages will be an added advantage.

How to Apply

Click to Apply