Personal Assistant to Chief Operations Officer
Ict & Computer Jobs
- Omni Africa
- Expires 16 Dec 2022
- Bulawayo
- Full Time
Job Description
To provide confidential, comprehensive and effective support and personal assistance to the Chief Operating Officer (COO) .
The post holder will:
• Cover the full range of administrative and personal assistant functions, including
assisting with research and the preparation and production of letters, reports, policies and other communication papers for the COO.
• Have regular meetings with the COO to discuss workload and priorities, otherwise exercise personal
initiative, judgement and discretion to initiate and progress routine work in the absence of the COO.
• Effectively manage, coach and provide leadership to the COO
• Adopt and promote the Society's vision, values and goals at every opportunity.
• Form part of the PA support network and be fully trained in the administration of Society committee meetings, to provide cover in the event of PA absence.
• Build and maintain working relationships with internal and external stakeholders
Duties and Responsibilities
Manage the COO’s diary, contacts, time management and
prioritization of meetings, being aware of committee/meetings cycle,
potential conflicts and other work, diary pressures and deadlines.
• Lead, manage and coach the Commercial Assistant, overseeing work plans
and ensuring objectives and responsibilities are met.
• Assist with the preparation of papers in accordance with formal
committee/meetings cycle including but not limited to: Society Executive,
Board of Directors and sub-committees, AGM and Conference, and any
other papers, policies or internal communications as required by the COO.
• Provide and maintain confidential, comprehensive and effective support
and assistance to the COO and their Direct Reports.
• Facilitate meetings and/or events as required to include attendance at
meetings, bookings, hospitality, accommodation, meeting schedules,
preparation and issue of agendas and papers, take and issue formal
minutes and follow-up action points of departmental, cross functional, and
senior / Board level project meetings.
• Maintain open communication and work relationships with other employees
as required to clarify the COO’s requirements and ensure
smooth progress and achievement of deadlines.
• Supporting the COO in the formation and maintenance of a
highly respected and high achieving teams that delivers its objectives
against the Business Plan.
• Raise departmental purchase orders, claim expenses and book travel in line
with policy and budget
Qualifications and Experience
●Bachelor/Diploma in the related field is required
● Administrative Support Experience
● Experience in a technical environment
● Knowledge of Microsoft Office
