Job Description
We are looking for a vibrant and dynamic individual to fill the Personal Assistant position. Reporting to the Director – Legal & Corporate Services, the successful applicant will, among other key duties, be responsible for.
Duties and Responsibilities
Key Responsibilities
• Acting as the point of contact between the Director and internal/external clients.
• Handling requests and queries appropriately.
• Managing the Director's diary and scheduling meetings and appointments.
• Preparing financial statements, reports, memos, invoices, letters, presentations, and other documents.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Accurately recording minutes from meetings.
• Making travel arrangements.
• Performing office duties that include ordering supplies and managing a records database.
• Working as a virtual assistant.
• Providing general administrative support.
Qualifications and Experience
Minimum Qualifications & Experience
• A Degree/ Diploma in Office Administration/Social Sciences or Equivalent.
• A Secretarial Diploma is an added advantage.
• At least 3 years’ work experience in a similar role or equivalent.
• Proven experience in a corporate environment working for Board Directors.
Attributes
• Ability to provide comprehensive PA support to the Director.
• Demonstrated professionalism, confidentiality, and discretion.
• Excellent communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and take initiative.
• Honesty and reliability.
• Attention to detail.
• Ability to work under tight deadlines and prioritize workload effectively.
• Flexibility in working hours when necessary.
How to Apply
Applicants should submit their Application Letters clearly indicating the position applied for together with detailed Curriculum Vitae and Certified Copies of Certificates by not later than 28 March 2025 to: human.capitalrecruitment2025s@gmail.com
