Job Description
PAYROLL SPECIALIST
We are seeking a vibrant and dynamic individual to fill the above position.
Reporting to the Human Capital Manager, the incumbent will be responsible for
tracking and managing our company’s payroll data. You will be required to track
employee work hours, prepare compensation checks, calculate bonuses and
allowances, and respond to employee questions about wages and deductions.
To ensure success as a payroll specialist, you should have detailed knowledge of
accounting and payroll procedures, familiarity with labor legislation, and advanced
mathematical skills. A should be able to process payment checks and payroll reports
on time and resolve payroll issues in a timely manner.
Duties and Responsibilities
Key Responsibilities
The incumbent’ key responsibilities shall include but not limited to: -
• Payroll planning and scheduling of all payroll activities/processes and updating
procedures for onward submission to the Supervisor for review.
• Preparation and sorting of all payroll input and ensure accurate and timeous
payroll processing.
• Payroll system management for the Organisation by ensuring processing of license
renewals for payroll system annually in line with forecasting trends.
• Planning and scheduling payroll systems updates and modifications, liaising with
stakeholders while ensuring alignment to the department’s plan.
• Reviewing payroll audit process and identifying opportunities to improve
efficiencies controls or compliance concerns.
• Ensuring that the required standard of payroll processing is procedurally adhered
to in line with the Organisation ‘s Human Resources Standard Operating
Procedures.
• Ensuring that all staff salaries are paid on or before set date of every month.
• Ensuring that all payslips are timeously prepared and distributed to all employees.
• Handling all salary queries with banks and other payroll related employee queries
advising them all on all payroll related issues.
• Ensuring that all statutory payments are processed and submitted on time and
be the first port of call to liaise with relevant bodies on the same.
• Administering the payment of medical aid, pension, and funeral contributions as
specified in terms of the employee’s contract of employment.
• Preparing statements of withdrawal from the Pension Fund and ensuring that the
payroll is updated on the death, dismissal, retirement of any employee.
• Preparing variable data for example cash in lieu of leave and any other allowances
that do not form part of the permanent data such as basic salary, transport,
education, and overtime allowance. The Payroll Specialist must ensure that these
are correct for the right amounts to be paid out.
• Ensuring all payroll records are maintained, filed, and updated. The information
should always be readily available for audit and future reference purposes.
• Timeously attending to internal and external Payroll Audits by providing the
requested payroll data/records and responding to all inquiries on the same.
• Timeously prepare all monthly payroll data and reports.
• Ensuring that the Organisation’s pay scale complies with changing NEC,
government regulations and employment contracts.
• Preparing monthly reports; for example, monthly trends and variance analysis
reports and complete assignments as requested for by the Human Resources
Officer.
• Supervision of the Payroll Assistant which includes coaching and on the job
training.
• Any other lawful duties as assigned by Supervisor from time to time.
Qualifications and Experience
Minimum Qualifications & Experience
• Diploma in Payroll Management.
• Bachelors Degree in Human Resources Management/Equivalent will be an
added advantage.
• At least 4-6 years’ experience in Payroll Management using Belina or Paywall
payroll systems.
• Relevant Payroll affiliations.
Attributes
• Strong Maths and Numeracy Skills.
• Compliance knowledge
• Problem solving skills.
• Dependability and Discretion.
• Proficiency with payroll software.
• Communication and customer service skills.
• Attention to detail.
How to Apply
Applicants should submit their Application Letters clearly indicating the position
applied for together with detailed Curriculum Vitae and Certified Copies of Certificates
to: hr.recruitmentt.2024@gmail.com not later than 15 August 2024.
