Job Description
Purpose of Role
To support the design, management and implementation of the Tongaat Hulett reward offering in order to support the attraction, motivation and retention of talent across the business.
To lead and Supervise the Payroll Function to ensure efficient and accurate payroll processes and execution.
To manage and maintain governance for all Payroll Processes to ensure regulatory compliance.
To address gaps in process, governance and audit findings.
Duties and Responsibilities
Key Responsibilities
Assists with providing reward advice to the business in the form of reward levels and structures at time of appointment, annual reward reviews, interim reviews, and general reward assistance.
Assists with remuneration surveys, working with the Human Capital Operations Executive, Human Capital Business Partners and Line Managers to ensure accurate matching of jobs.
Establish a sound working relationship with survey companies and submit data in a timely and accurate fashion.
To work with the Human Capital Operations Executive and Head of Human Capital in country to prepare for Remuneration Committee meetings and assist with communicating findings appropriately.
Assist Human Capital Operations Executive during the Annual Reward Review process.
Liaise with IT in order to ensure that all salary scales, performance increase ranges, and other system changes are affected.
Work with business units to ensure that all salary increases are decided upon in line with the guidelines and uploaded on time.
Assists in Coordinating the annual bonus process.
Consolidate all increase and bonuses by business unit for review by the People Operations Officer and Head of Human Capital.
Assists in preparing a comprehensive review of the actual increases and bonuses for review and approval by the MD, COO, CFO, CHCO, CEO and HR and Remuneration Committee.
Reconcile transfers / retrenchments / retirements etc. and communicate to relevant parties.
Act as the Payroll interface for all payroll transaction changes and payroll queries resolution.
Assisting in conducting HR and Business training on Reward and Benefits.
Ensure that all payroll submissions are made on time and in the correct format.
Assess payroll controls and practices to ensure ongoing governance.
Monthly self-audit processes administered to continuously improve our service offering and governance.
Immediately address all Audit findings.
Management of people costs with Human Capital Operations Executive, Head of
Human Capital and Line managers.
Monthly reporting on actual versus budgeted headcount, actual versus budgeted people costs; actual versus budgeted overtime, leave balances.
Tracks vacancy savings.
Manages leave balances with Human Capital business partners.
Builds plans with Human Capital Operations Executive, People Business Partners and line managers to manage people costs.
Assists in building a culture of fairness and transparency in all reward processes.
Assist with the entire Share Process from the preparation of data through to the distribution of share awards to recipients.
Collaborate with the Human Capital Operations Executive and the Head of Reward in conducting job evaluation at grades D and below and giving the appropriate feedback and support to Human Capital Business Partners and Line Managers.
Assist the Human Capital Executive with the quarterly reporting for OPCO meetings.
Assist with change management related to Reward projects and interventions.
Participates in specific Remuneration and Policy projects in order to create new products or enhance existing ones in line with Employee Value Proposition.
Total People Costs
Actual versus budgeted headcount
Actual versus budgeted training budget
Actual versus budgeted overtime
Qualifications and Experience
Qualifications and Experience
Bachelor’s degree in HR, Finance, or related field.
Professional certification in reward management or payroll (e.g., CIPD, CIPP).
Minimum 3-5 years of experience in reward and payroll management.
Technical Competencies
Reward and Payroll Management.
Job evaluation
Advanced Excel skills.
Analytical and problem-solving skills.
Understanding of Payroll and Software Systems
Behavioural Competencies
Excellent communication and interpersonal skills.
Ability to work in a fast-paced environment and meet deadlines
Ability to work under significant pressure.
Customer service and team orientated.
High attention to detail and able to maintain confidentiality.
Adaptable and flexible in approach.
Good time management and prioritization competence.
How to Apply
