Job Description
We are looking for a new EXECUTIVE ASSISTANT to support our executive team. You will manage mostly business-related tasks for the team, such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, and have experience as an executive or administration assistant in the past.
Duties and Responsibilities
Office Assistant RESPONSIBILITIES:
-> Answering phones and routing calls to the correct person or taking messages.
-> Filing and retrieving corporate records, documents, and reports.
-> Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
-> Helping prepare for meetings.
-> Accurately recording minutes from meetings.
-> Greeting visitors and deciding if they should be able to meet with executives.
-> Using various software, including word processing, spreadsheets, databases, and presentation software.
-> Reading and analyzing incoming memos, submissions and distributing them as needed.
-> Making travel arrangements for executives.
-> Performing office duties that include ordering supplies and managing a records database.
-> Experience as a virtual assistant.
-> Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
-> Provide general administrative support
Qualifications and Experience
REQUIREMENTS
a) Work experience as an Executive Assistant, Personal Assistant or similar role
b) Excellent MS Office knowledge
c) Outstanding organizational and time management skills
d) Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
e) Excellent verbal and written communications skills
f) Discretion and confidentiality
NB: Reading business books will be an added advantage. DEGREE OR DIPLOMA IS NOT AN ADDED ADVANTAGE!
How to Apply
Send your 60 SECONDS VIDEO and application on Wats App 0718791042 or email hr@mjconsultants.co.zw telling us the reasons we should hire you.
