Office Administrator
Admin & Office Jobs
- Mawere Sibanda Commercial Law…
- Expires 23 May 2025
- Harare
- Full Time
Job Description
Mawere Sibanda Commercial Lawyers a well established Law firm in Harare is seeking an Office Administrator. The ideal candidate should be well organized with good multitasking skills and the ability to handle a variety of administration skills.
Duties and Responsibilities
The Office Administrator’s duties and responsibilities include, but are not limited to:
• Performing general administrative duties such as procurement of office supplies, furniture, equipment, staff uniforms
• Maintaining procurement records
• Develop and maintain effective administration procedures
• Attending meetings and preparation, transcription and distribution of meeting minutes
• Coordinating and maintaining team calendar of events attended by lawyers
• Manage and control employee visa and passport applications, transportation arrangements, air tickets and hotel bookings
• Manage relationships with travel agencies, hotels and other suppliers
• Managing firm’s subscriptions
• Assisting with front desk duties
• Events management as required, such as managing social functions
• Supervise administrative staff such as legal clerks, drivers, gardener and cleaners to ensure they work effectively
• Manage upkeep and maintenance of building, grounds and equipment
• Coordinate with contractors for repairs and maintenance, ensuring timely and efficient completion of work
• Maintaining organised filing system
• Contributing to improvement of file management system
• Developing and organising system of disposal of files according to established Law Society By-Laws and firm policy
• Assisting with preparation of responses for RFPs
• Control stationery, first aid and other office supplies
• Other administrative duties as assigned by management
Qualifications and Experience
• Bachelor’s degree in business administration, management or a related field
• Able to work under pressure
• At least three years work experience in administrative roles
• Good written and spoken English
• Good planning, organisational, interpersonal, communication, and problem-solving skills
How to Apply
If you meet the above requirements and are interested in joining our team, please send a detailed CV with traceable references, application letter and supporting documentation of qualifications to msjobs@maweresibanda.co.zw by no later than 23rd May 2025.
