Manager Records & Information Management

Job Description

Applications are invited from suitably qualified candidates to fill in the following positions that have arisen within the Zimbabwe Revenue Authority (ZIMRA), an equal opportunity employer:

Manager Records & Information Management — Finance & Admin (1 Post)
Email Subject Ref: Manager_Records_Information_HCA08.11.2020

Duties and Responsibilities

Duties and Responsibilities
• Evaluating existing systems in the organization and other similar systems on the market in order to come up with specifications for a new records management system
• Establishing a new integrated and automated records management system for the organization.
• Take up project management responsibilities in leading the transition from paper to electronic record-keeping through implementing the SAP Document management module.
• Ensure that firiancial, legal or administrative requirements and regulations related to records management are complied with.
• Dealing with enquiries and requests for information from both internal and external clients
• Ensuring that data is protected
• Classifying and indexing records
• Disposal of records or archiving finished data/records
• Appraisal of records in both paper and electronic records environments
• Ensuring that records are easily accessible when needed
• Providing training to staff who require access or have responsibility for maintaining records.
• Manage the records budget and ensuring that the expenditure is within the budget.
• Effectively utilize the Performance Management System for the training and development of staff as well as achievement of sectional and organisational goals.
• Writing Reports and Publications

Qualifications and Experience

Job Skills and Competencies
• Strong ICT and electronic records management skills
• High degree of confidentiality
• Knowledge of the National Archives of Zimbabwe (NAZ) Act and related records & information management legislation
• Knowledge of evolving international best standards and trends in records and information management
• Good human skills
• Meticulousness
• Capable of prioritising
• Good problem-solving and decision making skills
• Good analytical, administrative and organisational skills
• Ability to communicate at all levels including influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly

Qualifications and Experience
• A degree in Information Sciences/ Records Management or equivalent
• A postgraduate qualification in a records, archives and/ or information management area is an added advantage.
• At least five (5) years working experience in a records environment at supervisory level or above.
• Experience in electronic records environment is an added advantage.
• Clean Class 4 Driver's License
• Accreditation or membership to a records and information management association is an added advantage
• 5 0 'levels including English Language and Mathematics

How to Apply

Interested candidates should submit applications, accompanied by a detailed Curriculum Vitae and certified copies of academic and professional qualifications, by 13 November 2020. All applications should be emailed to ZimraRecruitment@zimra.co.zw clearly stating the provided E-mail Subject Reference as the email subject for the position applied for; and addressed to:
Director Human Capital
Zimbabwe Revenue Authority
6th Floor ZB Centre
Corner First Street 1 Kwame Nkrumah Avenue P. 0. Box 4360
HARARE
Please note that only shortlisted applicants will be responded to.