Logistics Assistant
Procurement, Purchasing And Supply Chain Management Jobs
- World Health Organization
- Expires 12 Nov 2022
- Bulawayo
- Full Time
Job Description
Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
Duties and Responsibilities
DESCRIPTION OF DUTIES
The Logistics Assistant reports to the Procurement Officer and Operations Officer and provides support to both managers and staff members in performing GSM transactions in the following areas:
1. Assists international staff with importations, purchasing and registration of their payment and inventory requirements.
2. Coordinates and monitors office space requirements in liaison with relevant units as required.
3. Coordinates and provides sound transport management service in WHO country office.
4. Assesses the transport need and develops transport plan to ensure availability of transport for the planned activities of WHO country office
5. Monitors the movement of WHO vehicles in accordance with the rules and the regulation of WHO
6. Manages the inventory of WHO vehicles and ensures that the vehicles are road worthy
7. Acts as focal point with external contractors for vehicle maintenance; evaluates the quality of maintenance conducted on WHO vehicles and provides technical advice when required
8. Ensures proper management of radio HF and VHF communication network
9. Follows up the process of annual inspection and insurance policy for all WCO vehicles
10. Manages allocation of office space and equipment to staff members in collaboration with the administrative services team
11. The incumbent will serve as back up to the team member’s in similar or different positions within the WCO.
12. Assists in the production of reports, statistics, and/or information material when required;
13. Performs other duties as requested by supervisor
Qualifications and Experience
REQUIRED QUALIFICATIONS
Education
Essential: Work requires completion of secondary school education with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures.
Desirable: Training in logistics, supplies/procurement and travel would be an asset.
Experience
Essential: - At least five (5) years of experience in administrative positions preferably with several years' experience in the UN and have a sound knowledge of its rules, regulation, procedures and practices as related to the work.
Desirable: Experience with UN or other international or multi-national organizations. Experience working as an executive assistant in WHO/UN.
Skills
Work requires maintaining up to date knowledge on any changes to the standard operating procedures.
The incumbent is also expected to maintain computer skills including skills from Global Management System, to the standard of the Organization by self-study or in-house training.
Knowledge of WHO rules, regulations, policies and practices would be an asset.
Skills in MS Office applications (Word, Excel, Power Point...)
