Internal Control Specialist
Ngo & Social Services Jobs
- UN Volunteers
- Expires 30 Sep 2020
- Bulawayo
- Internship
Job Description
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Within the delegated authority and under the supervision of the Deputy Representative – Operations or his/her designated mandated representative(s), and in close collaboration with all Operations and Programme sections, the UN Volunteer Internal Control Specialist will undertake the following tasks:
Duties and Responsibilities
Process simplification:
Conduct process audits and identify areas for simplification;
In collaboration with key process owners and users,
Conduct ‘as is’ (value stream) mapping of major transaction processes to identify opportunities for reducing unnecessary steps, and digitalizing where appropriate;
Define revised ‘to be’ processes, ensuring effective alignment with policy and appropriate risk management, while streamlining process efficiency;
Support the implementation of transaction and process tracking tools to be able to report on processing timeliness, to enable analysis of processing bottlenecks and to present data on improvements;
Work with ICT to establish dashboards to capture efficiency data for major transaction flows;
Review other processes with process owners to identify and implement improvements as appropriate;
Act as Secretariat to the Simplification Task Force.
Standard Operating Procedure (SOP) documentation:
Based on outcome of reviews, prepare updated clear and concise process documentation, including one-page summaries, workflows, checklists and standard templates as appropriate for the process (using the most appropriate visual tools - Visio, flow charts etc);
Design easy to access SOP library in Sharepoint, and guide staff on how to access;
Conduct orientations on new processes as appropriate, with support of process owners.
Support to Risk Management:
Support the coordination of Risk Management efforts in the country office and provide Management with inputs on planning to address identified risks;
Assess the effectiveness of risk management and control processes of the country office and its compliance with the organizational policies and procedures. Formulate pragmatic recommendations and secure the agreement of Management to mitigate the identified risks.
Monitor and assess adequacy of actions taken to ensure the risks are mitigated and managed effectively, with a focus on tracking trends
Qualifications and Experience
Qualifications/Requirements
Required degree level: Master degree or equivalent
Education - Additional Comments:
Masters of Business Administration, audit, risk management or similar field; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of an advanced university degree;
Required experience: 60 Months
Experience remark:
5 years’ professional work experience at the national or international level in business administration, risk management, internal audit or similar.
Language skills:
English(Mandatory), Level - Fluent
Area of expertise: Development programme management, Monitoring and evaluation, Development programme/project administration
