Job Description
The Human Resources Assistant supports the HR department in executing key HR functions, including recruitment, onboarding, payroll processing, employee relations, and compliance. This role ensures efficient administration and implementation of HR policies and procedures in alignment with organizational objectives and regulatory standards.
Duties and Responsibilities
1. Recruitment and Onboarding
• Assist in advertising job openings and screening applications.
• Schedule interviews and coordinate with hiring managers.
• Prepare offer letters, contracts, and onboarding materials for new employees.
• Facilitate the orientation process for new hires and ensure all onboarding documentation is completed.
2. HR Administration
• Maintain accurate and up-to-date employee records in both physical and electronic formats.
• Assist in updating and maintaining the Human Resources Information System (HRIS).
• Prepare regular reports on HR metrics such as recruitment progress, turnover rates, and leave balances.
3. Payroll and Benefits
• Collect, verify, and process employee attendance and payroll data.
• Assist in administering employee benefits programs, including medical aid and pensions.
• Address employee queries related to payroll and benefits.
4. Employee Relations
• Provide administrative support in disciplinary procedures, grievance resolution, and performance appraisals.
• Serve as a point of contact for employee queries and escalate complex issues to the HR Manager.
5. Training and Development
• Assist in coordinating employee training sessions and workshops.
• Maintain training records and gather feedback from participants.
• Track employee development plans and identify training gaps.
6. Compliance and Reporting
• Ensure HR activities comply with labor laws and regulatory requirements, including the Labour Act and NSSA regulations.
• Support audits and regulatory inspections by preparing necessary documentation.
• Assist in drafting and updating HR policies and procedures.
7. General HR Support
• Respond to routine HR inquiries and provide accurate information to employees.
• Coordinate employee engagement activities and wellness programs.
• Perform other duties as assigned by the HR Manager.
Qualifications and Experience
• A degree in Human Resources, Psychology, Sociology or equivalent
• At least 2 years of experience in an HR or administrative role, preferably within the financial sector.
• Proficiency in Microsoft Office Suite and experience with HRIS platforms is an advantage.
How to Apply
Interested candidates should apply through the attached link
https://forms.gle/UEhAsYp7UTQjY98N6
