Job Description
We seek applications from suitable qualified, experienced and self- driven candidates for the positions of HR Assistant.
Duties and Responsibilities
SUMMARY OF DUTIES
1. EFFECTIVE ADMINISTRATION OF RECRUITMENT, SELECTION AND TERMINATION
• Co-ordinate recruitment of new staff
• Secure pre-employment documents i.e. employment application form, interview notes, reference checks
• Set up and co-ordinate exit interviews for employees leaving the company
• All new employees are inducted within the first month of joining the company
• Preparing employment contracts and all recruitment documents (for review by the HRO) including opening of employee individual files (manual and E-files)
• Receive unsolicited CVs and file them in appropriate files
• Inviting candidates for interviews and preparing the venue
• Terminate employees from payroll system
2. EFFECTIVE ADMINISTRATION OF EMPLOYEE RECORDS
• Keeping accurate records of contract expiry dates
• Monitoring contracts to ensure timeous renewal or termination and liaising with relevant Heads of Department on the same
• Maintain up-to-date employee individual file- both manual and E-Files
• Ensure all employees who proceed on leave have completed the relevant forms and a monthly updated and accurate leave report is produced
3. EFFECTIVE PAYROLL ADMINISTRATION
• Create new files for new employees and accurately capture data into the the payroll system
• Update information into the payroll system about employee salaries, wages, deductions a details change
• Ensure employee changes are entered correctly into the system and made on timely basis
• Ensure employees are paid accurately and at the appropriate time
• Prepare and process monthly payroll
• Answer employee questions about payroll, leave balance and other compensation issues
• Generate monthly payroll costing and leave provision reports for record keeping and management review
• Resolve payroll discrepancies
• Honour confidentiality of employees payroll records
• Keep abreast with company policies and tax legislation that impact on remuneration
• Report payroll system errors or malfunctions e.g non deduction of P.A.Y.E, NSSA e.t.c
4. EFFECTIVE SELF-MANAGEMENT AND TEAMWORK
• Maintain a professional image in all aspects of personal and work presentation
• Deadline met, relevant parties informed of deadlines not met-able to provide appropriate resolution
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
Qualifications and Experience
Minimum Qualification and Experience
- Diploma in Human Resources/IPMZ
- 1-2 years’ experience in a similar position
- Experience in Payroll Administration a must
How to Apply
Interested candidates should submit their current CV and application letter by email to cv.employment48@gmail.com
