Graduate Finance and Administration Intern
Graduate Trainee Jobs
Job Description
Graduate Finance and Administration Intern: The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT)
Deadline: 7 December 2021
Duration: 5.5 months
About
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation. With novel partnerships, the Alliance generates evidence and mainstream innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people. The Alliance is part of CGIAR, a global research partnership for a food-secure future.
HarvestPlus improves nutrition and public health by developing and promoting biofortified food crops that are rich in vitamins and minerals, and providing global leadership on biofortification evidence and technology. HarvestPlus is part of the CGIAR Research Program on Agriculture for Nutrition and Health (A4NH).
Position summary
The Finance and Administration Graduate Intern works very closely with the Senior Analyst and individual project team members on all general administrative issues of the office and field activities of on-going projects in Zimbabwe.
Duties and Responsibilities
Job description
Financial accounting
Reviewing of payment requisitions to ensure completeness and correctness of documents before processing payment; Sending of payment confirmations to vendors; Assisting in maintaining records and accounting for Petty Cash; Reviewing documents submitted for legalization of travel and project activity advances for completeness and correctness; Preparing payment, receipt, and journal vouchers; Assisting in maintenance of finance and administration department files; Assist in year-end preparations for financial audits.
Human resources
Assist in tasks to ensure compliance with ZIMRA and NSSA regulatory requirements; Assist in maintenance of staff leave records; Assist in maintenance of human resources files.
Office Administration
Assist in office reception duties, including answering of phones and receiving visitors; Assist in inventory control (asset register, stock control); Assisting in monthly conducting vehicle mileage reconciliations and cost allocations; Assist in receiving items from vendors and updating stock cards where applicable; Assist in periodic verification of physical inventory and assets and general maintenance of stock database; Assist in ensuring routine servicing of equipment as and when due and keeping maintenance log; Assisting in ensuring office facilities for maintenance of a healthy and safe workplace.
Programs department support
Assisting in logistical preparations for workshops, conferences, and cooking demos; As and when required, traveling within Zimbabwe, for HarvestPlus-CIAT program activities to facilitate logistical arrangements and payments of allowances and to ensure delivery of services by service providers.
General
Any other Finance and Admin duties as assigned by the supervisor
Qualifications and Experience
Qualifications
Degree or equivalent profession education in Accounting or Business Administration obtained from a recognized institution; No experience required but should be inclined to work in the NGO sector; Ability to work efficiently with Microsoft office Excel and Word; Clean class 4 Drivers’ license would be an added advantage but not a requirement.
How to Apply
To apply
Submit your application to i.nyamhingura@cgiar.org with Fin & Admin Intern in the email title. The application should contain a 1-page cover letter and a 2-page CV all as one document / attachment. Only shortlisted candidates will be contacted.
