Fleet Coordinator
Driving & Logistics Jobs
- Africa University - AU
- Expires 25 Apr 2025
- Mutare
- Full Time
Job Description
FLEET COORDINATOR
Reporting to the Fleet and Facilities Manager. The Fleet Coordinator plays a pivotal role in ensuring the efficient management of the University’s fleet and equipment. This position is responsible for coordinating all aspects of fleet operations, including vehicle maintenance, repairs, policy compliance, driver supervision, and cost control. The role demands a proactive and organized individual with strong leadership skills, technical knowledge, and the ability to balance strategic planning with day-to-day operations
Duties and Responsibilities
Duties and Responsibilities:
Maintenance and Repairs: Develop and implement preventive maintenance schedules, coordinate all vehicle and equipment repairs, and ensure outsourced service providers deliver quality work.
Fleet Planning and Optimization: Plan and forecast fleet needs, compile maintenance plans, and ensure vehicles and equipment are in optimal condition.
Policy and Compliance Management: Ensure strict adherence to fleet policies, procedures, and relevant legal requirements, conducting regular audits to guarantee compliance.
Driver Supervision and Scheduling: Prepare cost-effective duty rosters, manage driver performance, and ensure vehicles are used safely and efficiently.
Fuel and Expense Monitoring: Track fuel usage, monitor vehicle expenses, and ensure costs remain within budget while identifying areas for cost-saving.
Reporting and Data Management: Compile and submit comprehensive monthly fleet and equipment status reports, analyzing vehicle performance, maintenance history, and expenditure data.
Risk and Safety Management: Oversee vehicle inspections, enforce safety protocols, and investigate any accidents or incidents, recommending corrective actions.
Asset Management: Maintain an up-to-date inventory of all vehicles and equipment, overseeing licensing, insurance renewals, and roadworthiness compliance.
Succession and Talent Development: Identify potential team leaders within the Fleet Unit and recommend training or mentorship opportunities to support long-term succession planning.
Qualifications and Experience
Desired Attributes: EDUCATION AND QUALIFICATIONS
A degree in Transport and Logistics
Clean class 4 Drivers Licence.
Motor Mechanic Class 1 (Apprentice trained)
EXPERIENCE AND KNOWLEDGE
A minimum of 5 years’ experience in a similar position
Hands-on experience leading teams, including drivers and workshop personnel
Proven ability to draft, review, and disseminate reports with accuracy and clarity
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with experience in fleet management software (preferred)
Knowledge of fleet policies, safety regulations, and relevant compliance standards
Knowledge of insurance claim processing, requirements and guidelines
Experience in budget management and cost control
Exceptional organizational, communication, and interpersonal skills
Ability to work independently and handle multiple priorities under tight deadlines
Strong problem-solving skills with the ability to make decisions under pressure
Commitment to upholding the University’s core values: God fearing, integrity, diversity, professionalism and Ubuntu.
SKILLS AND PERSONAL REQUIREMENTS
Meticulous attention to detail and high levels of organization
Strong leadership and team management abilities
Excellent oral and written communication skills
Ability to work independently and show initiative
Flexibility to work outside normal office hours when required
Resilience and adaptability in a fast-paced environment.
How to Apply
How to Apply: Interested candidates must submit an application letter, certified copies of certificates, transcripts, national identification (ID, or Passport & birth certificate), and a detailed curriculum vitae (CV) including full personal particulars and the names and addresses of three referees. The application pack should be sent as a single PDF file clearly marked "Fleet Coordinator" in the subject line to the emails careers@africau.edu no later than 1400 hours on Friday, 25 April 2025. Applicants should clearly indicate the position being applied for in the application letter, which should be addressed to the Assistant Registrar, Human Resource and Administration. Only shortlisted candidates will be contacted. Africa University is committed to diversity, Ubuntu, professionalism, integrity and excellency. Qualified candidates of all backgrounds are encouraged to apply.
