Job Description
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Responsible for The World Vision (WV) Zimbabwe Finance Clerk is responsible for providing support to the Bookkeeper in all aspects of Finance, with specific assigned responsibility for all aspects of accounts payable, advances to staff, and certain account reconciliations
Duties and Responsibilities
MAJOR RESPONSIBILITES
Petty Cash Custodian and Issuer
Ensure National Office Petty Cash is kept intact and secure
Ensure that the Petty Cash float is timely reimbursed
Ensure that correct supporting documentation is used to request Petty Cash and to do expense reports.
Performing petty cash daily monitoring and closing record
Timely reimbursement of Petty Cash Accurate petty cash counts reports
Filing of documents and retrieving documents as when requested
Filling sequentially and timely all printed journals and other documents
Ensure adequate reviews and approvals of documents before filing including stamping paid
Safeguarding all the files by putting them in the strong room / containers and ensure controlled access
Timely retrieving journals and other financial documents as requested e.g. by internal and external auditors
Assisting in monthly Field Financial Report (FFR) Preparation
Assist with the input of accounting entries into SUN Systems and ensure there is proper supporting documentation for all the initiated accounting entries.
Physically tracking outstanding staff advances to ensure timely acquittal making use of the functionalities in the GEMS CONCUR system
Participate in Balance sheet account reconciliations and account allocation
Pool vehicle- flow through
Daily cash receipting
Preparation of deposit journals
Invoicing of documents to Shared Services Centre (SSC)
Correctly preparing daily invoicing sheets
Timely invoicing of supplier invoices
Timely responding to queries raised by SSC with regards to invoices On Time Payment within acceptable threshold of 90+%
Finance Professional ethics and code of conduct
Ensure the financial and accounting integrity of World Vision Zimbabwe.
Recognize the importance of practicing organization core values
Punctuality on working hours and effective use of working hour for organizational business
Provide objectively verifiable reports to management and stakeholders
Give priority to customer satisfaction
Escalate abnormal, fraudulent acts to management without hesitation.
Ensure confidentially for organization financial information and encounters
Assisting in Administration related issues in the Section Assist in raising section requisitions and issuing of stationery to staff.
Administratively responsible for setting bookings, preparing meeting rooms and requirements for finance meetings.
Participate in finance team building exercises
Qualifications and Experience
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Degree in Accountancy or ACCA/ICSAZ equivalent.
Minimum of one (1) year experience in an Accounts Department, and handling of cash experience is an added advantage.
Required to have strong computer skills, knowledge of Computerised Accounting Packages such as SUN Systems will be an added advantage, also EXCEL and WORD.
Fluency in English, both written and spoken.
Ability to handle confidential matters and a high degree of professional integrity
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