Finance and Administration Officer
Accounting & Finance Jobs
- Leonard Cheshire Disability Z…
- Expires 05 Feb 2025
- Harare
- Full Time
Job Description
Position: Finance and Administration Officer
Contract: Fixed Term Contract
The Finance and Administration Officer shall be responsible for ensuring that the project functions efficiently
and effectively in all financial, administrative and operational matters by ensuring that the project consistently
and correctly implements sound financial, contractual and administrative operating systems and that project
activities are implemented in compliance with the donor award regulations and with LCDZ policies and
procedures.
Duties and Responsibilities
Providing accounting and financial support services for the project.
▪ Maintaining and implementing the electronic and manual financial management processes (chart of
accounts, document flow, document stewardship, filling, retrieval, and disposal process).
▪ Taking part in the development of project activities and annual budgets for the project in liaison with
the senior management.
▪ Taking part in the preparation of advance cash requests to the donor, based on project projections,
and oversee the correct and accurate treatment of donor income, including disbursements for
internal implementation.
▪ Reviewing project expenditures or payments processes to ensure correct, accurate, timely and
compliant treatment of all expenses or payments.
▪ Reviewing the accounting ledgers and the maintenance of accurate and correct accounting
information in a format amenable to easy reporting in line with policies and procedures.
▪ Managing the month-end closure activities and ensure all month-end outputs are timely and
correctly documented to inform accurate reporting.
▪ Managing the tracking and control of expenditures within the donor approved obligations and
budgets through program meetings and make recommendations for timely corrective action.
▪ Reviewing activities to identify, manage and monitor fraud and corruption risks within the project.
▪ Reviewing the project and consortium readiness for audit, coordinate all audit activities with the
compliance function and with external auditors and champion the timely implementation of
compliance and audit recommendations.
▪ Providing timely and accurate financial management or financial reporting products to internal and
external stakeholders in line with organizational policies and grant agreements.
2. Cash Management
3. ▪ Implementing the Cash Management procedures and ensuring that they are respected.
▪ Ensuring the availability and safe keeping of the necessary cash.
▪ Reviewing and processing payments for purchases falling within the project.
▪ Constant review and establishment of a robust accounting and cash management system
Implementing Finance Internal Control Systems and make recommendations for change.
Disability Zimbabwe
▪ Visiting project sites to monitor progress on projects and checking on the use of funds on this
project.
▪ Updating cash advances, expenditures and request cash to ensure availability and the safe custody
of the necessary cash.
▪ Providing technical financial support to the project.
▪ Identifying the training needs of project team members and LCDZ staff.
Qualifications and Experience
Degree in Accounting or business-related field including membership with professional bodies in accounting
such as ACCA, CIMA, CIS and CA.
• 5+ years of experience with at least 2 years of professional experience in project financial and administrative
management.
• Experience with International Donor-funded contract administration, proficiency in locating and interpreting
applicable rules, regulations and reporting requirements.
• Demonstrated experience managing sub-grants to partner organizations and proficiency in relevant
accounting software’s and systems.
• Clean Class 4 Driver’s licence with at least 2 years driving experience.
How to Apply
How to Apply
To apply, please send your documents in PDF that includes your cover letter describing your interest,
qualifications, contactable references, and your CV to Leonard Cheshire Disability Zimbabwe Human
Resources at director@leonardcheshire.org.zw copying accounts@leonardcheshire.org.zw by end of day,
Wednesday 5 February 2025. Applications should be clearly marked with the position applied for in the email
subject line.
Leonard Cheshire Disability Zimbabwe is an equal opportunity organization and encourages both female and
male candidates to apply. Only short-listed candidates will be contacted. Applicants will be considered on a
rolling basis and shortlisting will proceed as applications are received. These positions are subject to the
organisation securing the grant.
