Facilities Coordinator/ Receptionist
Admin & Office Jobs
- Naka events Management
- Expires 23 Nov 2023
- Harare
- Full Time
Job Description
Our client, a leading financial institution is looking to engage an experienced Facilities Coordinator with a minimum of 3+ years’ experience gained working in a well-established financial services firm. Applicants must be graduates with proven experience of using financial information when evaluating strategic options. For this role, the person will also be acting as a receptionist and will be conducting desktop marketing for the products and services offered by the organisation.
Duties and Responsibilities
Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
Manage the upkeep of equipment and supplies to meet health and safety standards
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
Control activities like parking space allocation, waste disposal, building security etc.
Allocate office space according to needs
Handle insurance plans and service contracts
Keep financial and non-financial records
Perform analysis and forecasting
Desktop marketing for the company's products
Create a visitors booking system that links with the guards at the gate
Keeping records of cameras in case of incidents
Keep a dashboard for boardroom bookings and events bookings
Creating in-house rules for the organisation
Coordinating with the kitchen to ensure that lunch is delivered right on time
Ensures that all consumables required by the office/ business are delivered right on time.
Qualifications and Experience
must be a degree holder; communication, administration, etc
must have a marketing background/experience
must have at least 3 years experience in hospitality, or has 3 years working as a personal assistant
must be presentable
must be able to speak fluent English
must be smart and confident
How to Apply
candidates who qualify for the position above can send through their applications on britwtr@gmail.com
