Job Description
We are looking for a vibrant and dynamic individual to fill the above position. Reporting to the Managing Director, the successful applicant will, among other key duties, be responsible for:
Duties and Responsibilities
Key Responsibilities
• Providing sophisticated calendar management for the Manging Director.
• Acting as a liaison and providing support to the Board of Directors.
• Completing a broad variety of administrative tasks including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and making travel arrangements and completing expense and mileage reports
• Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Manging Director, including those of a highly confidential or critical nature.
• Prioritizing and determining appropriate courses of action, referrals, or responses, exercising judgment to reflect the Manging Director’s style and organizational policy.
• Working closely with the Manging Director to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
• Acting as a “barometer,” scanning the environment and keeping the Managing Director updated.
• Coordinating all executive team meetings and assisting with staff meetings and events as needed.
• Providing a bridge for smooth communication between the Manging Director and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive team.
• Following up on contacts made by the Managing Director to cultivate ongoing relationships.
• Evaluating and assisting in developing office policies and procedures for improved workflow and anticipating future needs as the organization grows.
• Providing event management support as required.
• Offering hospitality to all guests and helping to create a welcoming environment.
• Answering phone calls and responding to inquiries.
• Undertaking other projects and duties as assigned for the overall benefit of the organization.
Qualifications and Experience
Minimum Qualifications & Experience
• A Degree in Business Administration, Public Relations, Law, International Relations or equivalent.
• 5 Ordinary Level Passes including English Language and Mathematics.
• At least 3 years Relevant experience
Attributes
• Significant executive support experience.
• Expert proficiency with Microsoft Office and desktop publishing software.
• Ability to design and edit graphic presentations and materials.
• Technical proficiency and problem-solving skills related to IT support
• Able to demonstrate professionalism, confidentiality, and discretion.
• Excellent communication skills.
• Excellent organizational and multi-tasking skills.
How to Apply
Applicants should submit their Application Letters clearly indicating the position applied for together with detailed Curriculum Vitae and Certified Copies of Certificates by not later than 24 September 2025 to: recruith.hr2025@gmail.com
