Executive Assistant : M&J Consultancy M&J Consultancy

Job Summary

We are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Duties and Responsibilities

Executive Assistant Responsibilities:

Answering phones and routing calls to the correct person or taking messages.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Provide general administrative support.

Qualifications and Experience

1. You should Have at Least one-year Working Experience

2. You should have read at least 3 Business Books before(e.g Rich Dad, Poor Dad)

3. You should be meticulous and highly organized

How to Apply

To apply;

1. Send a 60 Second video telling us what you will do for the organization and how you will help increase organizational efficiency through the role.

Send the video via Whatsapp to +263 71 859 2098 and email hr@mjconsultants.co.zw

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