Job Description
The Zimbabwe Country Office falls within Trócaire’s programme portfolio of countries where human rights and democratic space are contested. This is one of three thematic/country classifications that encompass Trocaire’s global programme
The Zimbabwe country programme addresses the following themes:
(i) Defending Human Rights and Promoting Access to Justice
(ii) Climate and Environmental Justice
(iii) Supporting Women and Girls’ Protection, Voice, and Leadership, and,
(iv) Saving Lives and Protecting Human Dignity.
Trocaire’s rights-based approach, partnership model, commitment to localisation, accountability, and the triple nexus, underpin each programme area.
The Zimbabwe finance and administration team consists of 8 staff members with different but complementary responsibilities. The team is led by the Finance and Administration Manager.
Background to the role
As part of its’ work in defending human rights and democracy, Trócaire seeks a full time Driver for the donor-funded project focused on ‘Enhancing the Promotion of Civil and Political Rights in Zimbabwe. Trócaire leads a consortium of 11 Civil Society Organizations (CSOs) implementing the project.
Working with a small project team and collaborating with the programmes and finance staff, this role will involve driving, logistics and administration support for Trocaire staff who will be managing and implementing the project.
Reporting to: Finance and Administration Manager, Zimbabwe
Managing (individuals/team): N/A
Contract type: Fixed term
Contract duration: Two years (renewable)
Grade: Zimbabwe Local Staff Salary Grade
Location: Harare, with frequent travel to the project areas.
Scope of the role
The role covers driving office vehicles for the transportation of Trocaire personnel and partners and carrying our basic logistical and administration tasks as required.
Duties and Responsibilities
Key Duties And Responsibilities
Driving
Driving Trocaire personnel and partners in and around Harare and accompanying visitors and visiting teams to project sites in Zimbabwe wherever necessary.
Driving Trocaire’s vehicles with responsibility; obeying traffic laws as well as related norms from the Human Resources Manual (particularly the Vehicle Policy and Security Policy).
Delivery of documents and letters around town and paying bills as requested by line manager.
Carrying correspondence and cash between the office and bank, taking all due care and precautions.
Recording all journeys in the logbook correctly: date, name, destination, speedometer reading.
Ensure that Trocaire office vehicles are provided with necessary documents requested by Zimbabwe law and must be within their time limits (validity)
Vehicle Maintenance
Checking due date for service and delivering and picking up vehicles to and from service.
Keeping vehicles clean both inside and outside.
Ensuring that all office vehicles have all necessary tools onboard and checking the condition of vehicles. i,e. tyres for pressure, oil, water, spare wheels, jacks, triangle. High-visibility vest, first aid kit, fire extinguisher etc. before each journey.
Update regularly all vehicles as well as office first aid kits and fire extinguishers.
Reporting any malfunctions, accidents and repairs to the Line Manager in accordance with Trocaire’s Vehicle Policy.
Ensuring that car kits (including first aid kit) have all contents before departure.
Refuelling of all vehicles and locking before leaving at end of day.
Checking all vehicles are locked before leaving at end of the day.
Ensuring that vehicle tax and insurance is up to date alerting Line Manager/ Office Manager to forthcoming deadlines.
General Office Support
Undertaking photocopying, scanning and sending emails as requested by the Line Manager.
Ensuring office area, reception and kitchen are kept clean and tidy.
Answering the telephone when all Trocaire staff are in meetings and taking messages as appropriate.
Issuing out stationery as requested by the Line Manager.
Support programme and administrative staff with other office errands in and outside the office.
Other
Carry out any other similar and complementary tasks as required.
Qualifications and Experience
Requirements
First level qualification
Clean Class 4 Driver’s Licence
5 years’ experience of which at least two should be working for an NGO
Ability to carry out minor vehicle repairs
Honest
Good team player
Empathy with the ethos of Trócaire as a Catholic organisation.
Closing date for applications in Friday12 August 2022
Safeguarding
Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants, and other organisational representatives.
Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their
contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening. Trócaire also participates in the Inter Agency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.
