Divisional Secretary- Airports Development Department

Job Description

DIVISIONAL SECRETARY – AIRPORTS DEVELOPMENT DEPARTMENT
Reports to: Airports Development Manager
Location: Head Office
Job Purpose
To maintain smooth secretarial and administrative services for the Airports Development
department and Airports Development Projects.

Duties and Responsibilities

Duties and Responsibilities
• Acts as the point of contact between the manager and internal/external clients.
• Screens and directs phone calls and distributes correspondence.
• Handles requests and queries appropriately.
• Manages diary, and schedules meetings and appointments.
• Makes travel arrangements for the department.
• Takes dictation and minutes.
• Manages office supplies.
• Produces reports, presentations, and briefs.
• Devises and maintains office filing system.
• Prompt transmission of information to clients.
• Types of departmental documents.
Projects
• Produces timeously Rebate letters to Ministry of Transport and Infrastructural
Development, ZIMRA, Ministry of Industry and Commerce.
• Liaises with Immigration and ZIMRA staff at Ports of entry.
• Facilitates security passes for the contractor’s and sub --contractors’ staff.
• Facilitates vehicle passes used on projects.

Qualifications and Experience

Qualifications and experience
• 5 “O’ Levels including English.
• Diploma in Secretarial Studies.
• At least 3 years’ working experience.
Skills and Competences
• Secretarial etiquette.
• Good office management skills.
• Good Minute Writing skills.
• Public relations and customer care.
• Highly Computer literate.
• Good Communication skills.
• Good interpersonal skills.
• Attention to Detail
• Time Management Skills
• Professionalism
• Well groomed.
• Ability to work under pressure with minimum supervision.

How to Apply

Interested qualified candidates should submit their application letters with detailed CVs,
and copies of academic and professional certificates to: recruitment@acz.co.zw
OR
The Human Resources Manager
Airports Company of Zimbabwe (Private) Limited
3rd level, International Building
Robert Gabriel Mugabe International Airport
Harare.
Closing date for applications: 31 January 2025
Female candidates are encouraged to apply for all positions

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