District Strategic Information and Evaluation Officer (DSIEO)
Ngo & Social Services Jobs
Job Description
The DSIEO will provide overall support to the district covered by the program, while maintaining a close liaison with the District Health Information Office. The position is responsible for improving the quality of data generated by the district and facilities as well as ensuring that data are accurately entered and reported timely onto the program database and DATIM.
Duties and Responsibilities
Support the implementation of district SIE/M&E activities for HIV programs
Forge enduring relationships with the District Health Executive (DHE) to ensure easy access to health facilities and health facility data, and nurture a synergistic effort in implementing SIE activities for HIV program
Assist the DHE in adopting national HIV SIE/M&E systems, guidelines, and standard best practices on data quality.
Participate in strategic DHE meetings and share SIE/M&E updates, progress on data quality improvement activities and challenges that need the DHE’s attention
Provide timely and accurate data dashboards to the DHE to support a data driven approach to resolving district level challenges affecting the HIV program
Support the DHE in coordinating all SIE/M&E plans/activities for partners working on HIV programs within the district
Work with the DHE in conducting facility level RDQAs assessments and data quality supportive supervision of HIV programs
Support the DHE in conducting skills audits and coordinating training of healthcare workers SIE/M&E systems for HIV and TB/HIV programs
# of DHE planning meetings attended in which data quality updates were shared
Proportion of sites reached with joint OPHID/DHE site RDQA visits
Proportion of DHE meetings supported with timely dashboards for decision making
Availability of up-to-date skills audit database and training plan
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Outcomes
OPHID remains the SIE/M&E partner of choice to DHE
The DHE is capacitated on HIV SIE/M&E activities
Assist the DPO in managing district program resources for the organization
Support the DPO in preparing the district annual budget and workplan in consultation with provincial team
Support the DPO in utilizing organizational resources in line with OPHID’s policies, the grant agreement, and in compliance with the USAID rules and regulations as applicable
Support the DPO in using data driven site identification for HRH placement, and the recruitment, orientation, deployment and performance management of all HRH resources (OI/ART, CXCA Screen, PC, DEC, CRF etc)
Assist the DPO in submitting monthly projections and monitor expenditure against budget
Submit timely requests and acquittals for resources in line with financial management policies and other relevant SOPs to support SIE implementation
Assist the DPO in ensuring the timely submission of all administrative documents and reports (vehicle logbooks, asset verification checklists, petty cash certificates etc) in line with relevant SOPs vm
Proportion of sites for which resources were allocated based on data
Proportion of requests and acquittals submitted timely and in line with policies
Outcomes
OPHID resources are effectively and efficiently managed in line with policies and donor rules
Support the roll out and implementation of a minimum package of SIE activities at facility level (standard SIE package)
Support facilities to implement a standard records management (paper based and electronic - including flow), retention and archiving system for all facility records (registers, MRFs, tally sheets, patient care booklets, reports etc)
Support facilities to implement routine EPMS/EHR/electronic record audits and ensure electronic records are always up to date
Support facilities to utilize standard EPMS/EHR/electronic record reports to improve patient care (appointments, missed appointments, defaulter, viral load etc)
Support facilities to implement the standardized data consolidation meeting system and produce defined outputs (green book audits, EPMS/EHR audits, register audits, data analysis cascades, data validation report, meeting minutes, MRF etc)
Provide feedback on the implementation of tools, and provide inputs into new/revised tools
Support facilities to implement data quality improvement activities
Identify health worker capacity needs, train and mentor as necessary on the minimum package of SIE activities at facility level
Proportion of facilities with a standard record management system
Proportion of facilities with EPMS/electronic records that are up to date
Proportion of facilities fully utilizing EPMS/electronic reports
Proportion of facilities with ALL data consolidation meeting outputs
Proportion of facilities with HCWs competent on SIE activities
Outcomes
Minimum package of SIE activities implemented at facility level
Support the reporting, data analysis and utilization of data at facility level
Support facilities to accurately and timely aggregate data weekly/monthly/quarterly from primary data sources and ensure that all data reported reflect the correct enumeration of individual clients served
Support the facility level teams to produce cascades and other relevant data analysis dashboards/charts to monitor the implementation of HIV services
Support facility level teams to interpret cascades and dashboards, and draw up action plans to close any gaps noted
Support facilities to work with community partners to produce holistic data free of duplication of reporting across all data sets
Outputs
Proportion of facilities accurately and timely aggregating data from primary data sources
Proportion of facilities with action plans derived from data analysis dashboards
Proportion of facilities with no duplications between facility and community data
Outcomes
Facilities produce good quality data and use it to improve services for program beneficiaries
eporting, data quality, data analysis, and use for the program implementation
Support the timely collection of all facility level reports to the district through existing MOHCC channels
Timely and accurately enter all program weekly, monthly and quarterly data into OPHID (DHIS2, MS Forms, Google sheets etc) and USAID (DATIM) databases
Perform quality checks on all data entered in OPHID (DHIS2, MS Forms, Google sheets etc) and USAID (DATIM) databases (completeness, outlier analysis, validation rule analysis etc), and correct all errors or obtain comments from programs for entry into databases justifying any abnormal data
Analyze routine weekly/monthly/quarterly data and provide feedback to programs on facility level performance to aid preparation of remedial action plans for rectifying poor performance or documentation of best practices
Support district program team in using data to identify facility level gaps
Use data to identify sites with data quality challenges, prioritize the sites based on priority indicators and conduct RDQAs at such sites
Train/mentor and build the capacity of district teams on SIE activities and data quality
Support data collection (including supervision of data collectors) for rapid assessments, deep dives and data calls to evaluate program implementation
Support the data entry, reporting, analysis and use of all program evaluation data
Proportion of facilities from which reports were collected timely
Proportion of facilities from which data was entered timely
Proportion of facilities with data free of errors and comments for abnormal data
Proportion of facilities reached with RDQAs
Proportion of district team members competent in data analysis and SIE activities
Outcomes
Quality program data is reported on OPHID and USAID databases
Data is used to improve program performance
Qualifications and Experience
Requirements
A quantitative bachelor’s degree in mathematics, statistics, M&E AND a completed program in health sciences/public health/HIV programs, OR
A bachelor’s degree in public health, health sciences, operations research AND a completed program in a quantitative area (M&E, biostatistics)
A master’s degree in epidemiology, public health, biostatistics, M&E or similar will be an added advantage
Minimum of three years’ experience and demonstrated practical skills in monitoring HIV and AIDS, TB, care and support programs
Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage
Demonstrate working knowledge of quantitative data collection systems in the MoHCC, including familiarity with processes of strengthening district level M&E capacity, and data analysis using Advanced Excel, SAS, SPSS, STATA, Epi-Info, EpiData, or any other data analysis software
How to Apply
Step 1: Click VIEW MORE INFORMATION BUTTON and Complete the Application Form. This form should be completed before emailing your CV.
Step 2: Submit your cv and application letter via email to : recruitments@ophid.co.zw clearly indicating the position you are applying for on the subject of the email.
