Omni Africa

Bookeeper

Accounting & Finance Jobs

Job Description

We are looking for candidates with strong financial , administrative ,team leadership and reporting experience and skills. This is a senior role suited to experienced individuals.

Duties and Responsibilities

Job Purpose
The role of the Bookkeeper involves providing financial, administrative, and clerical support to the organization. They maintain complete sets of financial records, keep track of accounts, and verify the accuracy of procedures used for recording financial transactions.

FINANCIAL CONTROL AND REGULATORY– 20%
Making sure the cashbook and bank reconciliations are up to date and balanced by the 2nd day of every month
Journals must be posted monthly - depreciation, fixed assets, loans, updating the fixed asset register
Check petty cash reconciliation and sign off
Do all the banking .
Processing transfers.
Vat submission must be done accurately & ready by the 10th business day of every month
Filing and preparation of all annual returns and related operating licenses for the company
Check and confirm that goods are received with the correct values and quantities
Invoicing to all clients must be checked correctness e.g. tax, address, name, values etc
To ensure stock take is done on the last Saturday of every month. A stock take duty roaster should be in place .
Monitoring of stock take to ensure that counting is accurately done and completed

FINANCIAL MANAGEMENT & REPORTING– 30%
Produce daily, weekly and monthly reports on time and accurately - Debtors Age Analysis etc
Production of Management Accounts with variance analyse i.e. Profit and loss, balance sheet. Preparation of the budget by 28 February of every year.
Forecast short & midterm cash flow needs for the company
Compile and analyse financial information to prepare entries to accounts, such general ledger account and document business transaction
Treasury Management - identify opportunities to invest excess funds profitably where possible
Assist with any adhoc requests without delay
Post all intercompany transactions and regional related costs

CREDIT CONTROL- 40%
Debtors reconciliations and follow ups
Make sure goods are not issued to COD customers without payment unless there is an approved arrangment in place.
Preparing contracts with some clients with special conditions, updating customer terms in Pastel
Make sure that payments for bills creditors are done on time
Filing with Credsure the monthly reporting on debtors
Checking and signing off invoices for clients on terms or for cash collection at the clients sight.
Do RTS and CRN after checking a valid request form for reasons.

INFORMATION MANAGEMENT SYSTEMS- 5%
Make sure that customer information in Pastel is complete and accurate.
Other accounting records in Pastel such as products, grouping pricing have to be maintained and accurate at all times.
RTS and CRN have to be posted, allocated accurately and immediately.

Human Capital Management –5%
Regular & continuous management of the function, requiring the formulation and implementation of staff and management development plans.
Exchange non routine information using tact and persuasion as appropriate requiring good oral and written communication skills
Supervise subordinate staff including: hiring, recommendations, determining workload and delegating assignments, training, mentoring and evaluating performance

Qualifications and Experience

Essential
Communicate and enforce established finance and accounting standards. Monitor, evaluate and ‎develop planning and forecasting processes and systems and implement changes required for ‎improvement
Ability to identify and escalate financial and business concerns to management.
Ability to have flexibility to generate and sustain excellent people performance with high levels of accuracy and discipline within the finance function.
Ability to manage and maintain accurate and accessible tailored documentation i.e. presentations / proposals
Communication of financial and legal issues to non specialists
Highly competent with accounting, payroll and office software (Sage Evolution & Sage VIP Payroll & HR)
Excellent written and oral communication skills, detail oriented, proficient with PCs for analysis ‎and modeling, creative thinking, economic, and analytical thinking
Experience of managing relationships at all levels including senior executives
Ability to contribute effectively when working with senior colleagues, across the breadth of business/strategic issues.
Excellent interpersonal skills at all levels with a presentable and professional personality.
Goal orientated, driven and motivated.
Problem identification, problem solving and decision making skills
Preferred
Thorough understanding of the IT industry
Demonstrable management of a rapidly growing business

EDUCATION REQUIREMENTS

Bachelor’s Degree in Finance, Accounting or Related qualification, Postgrad Diploma in Financial Management and Administration. Professional qualification of CIMA/ACCA is preferred.

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