BOOK KEEPER

Job Description

Organization: Development Aid from People to People (DAPP) in Zimbabwe
Location: Based in Harare
Job Type: Full-time
Period: 30 Months
Contract: Fixed Term

Job Summary:
We are seeking a bookkeeper who will be responsible for monitoring project expenditure, consolidating the project financial reports for DAPP. He/She will be responsible for making sure that all the reports are submitted on time and will be providing quarterly financial updates to project team. The Book Keeper will support project implementation in Bindura, Shamva, Mudzi and Murehwa Districts and will be based at DAPP Zimbabwe’s sub-office in Highlands, Harare.

Duties and Responsibilities

1. Providing accounting and financial support services for the project.
 Responsible for monitoring project expenditure
 Consolidating the project financial reports for DAPP for all the 4 districts
 Is responsible for the making sure that all the reports are submitted to LCDZ on time
 Providing quarterly financial updates to project team
 Maintaining and implementing the electronic and manual financial management processes (chart of accounts, document flow, document stewardship, filling, retrieval, and disposal process).
 Taking part in the development of project activities and annual budgets for the project in liaison with the senior management.
 Taking part in the preparation of advance cash requests to the donor, based on project projections, and oversee the correct and accurate treatment of donor income, including disbursements for internal implementation.
 Reviewing project expenditures or payments processes to ensure correct, accurate, timely and compliant treatment of all expenses or payments.
 Reviewing the accounting ledgers and the maintenance of accurate and correct accounting information in a format amenable to easy reporting in line with policies and procedures.
 Managing the month-end closure activities and ensure all month-end outputs are timely and correctly documented to inform accurate reporting.
 Managing the tracking and control of expenditures within the donor approved obligations and budgets through program meetings and make recommendations for timely corrective action.
 Reviewing activities to identify, manage and monitor fraud and corruption risks within the project.
 Reviewing the project for audit, coordinate all audit activities with the compliance function and with external auditors and champion the timely implementation of compliance and audit recommendations.
 Providing timely and accurate financial management or financial reporting products to internal and external stakeholders in line with organizational policies and grant agreements.
2. Cash Management
 Implementing the Cash Management procedures and ensuring that they are respected.
 Ensuring the availability and safe keeping of the necessary cash.
 Reviewing and processing payments for purchases falling within the project.
 Implementing Finance Internal Control Systems and make recommendations for change.
 Visiting project sites to monitor progress on projects and checking on the use of funds on this project.
 Updating cash advances, expenditures and request cash to ensure availability and the safe custody of the necessary cash.
 Providing technical financial support to the project.

Qualifications and Experience

 Diploma in Accounting or Business-related field
 3+ years of experience in the related field.
 At Least 3 years’ experience with the NGO environment

How to Apply

To apply, please send your documents in PDF that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Development Aid from People to People Zimbabwe Human Resources at dappadmin@mweb.co.zw, and copy rmdapp@mweb.co.zw by end of day, Friday 4th of July 2025. Applications should be clearly marked with the position applied for in the email subject line.

Development Aid from People to People Zimbabwe is an equal opportunity organization and encourages both female and male candidates to apply. Only short-listed candidates will be contacted

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