Veer Freight Private Limited

Beitbridge operations clerk

Driving & Logistics Jobs
Salary
To be reviewed to shortlisted…

Job Description

• Quoting clients on duty
• Loading authority
• Register Maintenance and File Opening
• Framing of Bills of Entry
• Document Splitting & Follow Up
• Mail Dispatch
• Post Clearance Activity
• Filing
• Quality Management Systems

Duties and Responsibilities

Quoting Clients
• Classifying tariffs & advising Supervisor the appropriate duties
• Check any controls and advise client
• Liaising with Supervisor on any queries pertaining to the docs as and when necessary
Client update
• Check and respond to emails, pre-alerts first thing in the morning
• Update client twice daily between morning and end of day

Loading Authority
• After quoting, request for Duty payment from client and once paid,
• Do the duty requisition once signed, authorization is given to Transporter to load cargo?

Entry registration
• Submitting entry into Zimra

Register Maintenance and File Opening
• Receiving & recording documents from drivers, transporters, agents and Harare Operations Admin. Records are all done in the incoming Register
• Keeping records of outstanding files in the outstanding files register, update supervisor for him or her to take action on that outstanding.
• Compiling monthly report of process, outstanding and opened files.
Framing of Bills of Entry
• Upon receipt of documents & clearing instructions from Supervisor and proceed with tariff classification
• Capturing data and registering bills of entry
• After confirmation of correctness of dummy bill of entry by Supervisor,
• Splitting and attaching documents for submission into customs
• Handing over complete sets of documents to Supervisor

Document Splitting & Follow Up
• Mating of original documents with file documents within 24 hours after release
• Sending stamped copies to Operations Admin for sending to client and invoicing and file is endorsed.
• Close file in file register endorsing the invoice number
Mail Dispatch
• Mating documents with file on release tray.
• Entering details of documents on mail list memo.

Filing
• Filing all acquitted complete files
• Archiving files as soon as cabinets are full
• Destroying aged files.
• Communicating with Stakeholders for update on release of trucks
Attending to Queries
• Attending to all ZIMRA queries
Asycuda System
• Liaising with ZIMRA on Asycuda status as and when necessary
Post Clearance Activity
• Ensuring original customs cleared documents are distributed to Clients
• Invoicing of other extra charges incurred after clearance at the border e.g. PE, Storage and Permit charges.
• Sending back processed documents to the border for corrections, if any

Qualifications and Experience

The incumbent should posses the below qualifications
5 ‘O’ levels including Maths and English
3 ‘A’ levels
Higher Technical, Professional or University
Diploma in Customs Procedures and Legislation
Certificate in Forwarding Practices
Certificate in Customs Procedures
Degree in Supply Chain Management

How to Apply

Candidates with the above qualifications can send their CVs not later than the 04th of February 2022 to cv.employment48@gmail.com specifying the position being applied for.