Archivist (Harare based)
Library, Records Management Jobs
- Catholic Relief Services
- Expires 25 Oct 2021
- Bulawayo
- Part Time
Job Description
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States of America. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard of race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Registered in Zimbabwe under the PVO Act, certificate number 6/2002, CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peace building.
The successful candidate will be responsible for receiving, sorting, labeling, recording and archiving CRS/Zimbabwe all incoming records/documents due for archiving as per CRS Records Management policy. Under the supervision of the designated Operations staff, the incumbent will also set aside records that are due for disposal as per the Records Management Policy and will produce detailed reports of all records maintained on CRS archiving facilities and all those that would have been disposed of.
Duties and Responsibilities
• Meeting with CRS/Zimbabwe Senior Operations Manager and other stakeholders &
discussing the archiving plan.
• Receiving, sorting, packing, labeling, recording and archiving all incoming records
with the assistance of Archiving Interns/support persons.
• Ensuring that all current records in the Archive room are sorted for archiving and
disposal.
• Ensuring that all records due for disposal are separated and stored ready for
disposal through Waste Management Companies.
• Producing the final ledgers (physical and electronic) of all archived and disposed
records to the Senior Operations Manager.
• Producing weekly progress update reports on all work done.
Qualifications and Experience
• At least a HND in Records Management or related field.
• A minimum of 2 years of archiving experience is a must.
• Basic knowledge & understanding of archiving best practices and standards.
• Excellent organizational skills and ability to work with minimal supervision.
• Proficient in MS Office packages (Excel, Word, PowerPoint) preferred.
How to Apply
More details about the job are contained in the Scope of Work available on,
https://sites.google.com/site/crszim/vacancies
Those who meet the above criteria are invited to submit their applications together with a cover letter and detailed Curriculum Vitae that includes names and email addresses of three traceable references. Applications should be clearly marked with the position applied for, i.e., “Archivist” in the email subject line.
Please submit your applications by Monday, 25th of October 2021, to The Country
Representative at the following email address: Zimbabwe.crs@crs.org. Only short-listed candidates will be contacted.
CRS does not charge application fees or processing fees to potential applicants or any fee throughout the recruitment process. Our Catholic identity is at the heart of our mission and operations. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
By applying for this job, the candidate understands and acknowledges that CRS requires its staff to treat all people with dignity and respect. Further, s/he understands that if successful, s/he will be subject to a comprehensive background check, and personal/professional references will be asked to evaluate the candidate’s behaviors related to safeguarding-related topics.
