Job Description
We are looking for a highly organized and proactive Administrator to support our team and ensure the smooth operation of daily office activities. As an Administrator, you will play a key role in managing office procedures, maintaining records, and providing administrative support across various departments. This is an excellent opportunity for someone with strong organizational skills and a passion for efficiency to contribute to the growth and success of our company.
Duties and Responsibilities
- Manage day-to-day office operations, ensuring a well-organized and efficient environment.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Handle phone calls, emails, and correspondence, addressing inquiries or forwarding them to the appropriate departments.
- Prepare and maintain office documents, reports, and files, ensuring proper documentation and confidentiality.
- Assist in the preparation of presentations, reports, and other administrative materials.
- Oversee office supplies inventory, ordering new materials when necessary and managing vendor relationships.
- Provide administrative support to other departments, as needed, to ensure smooth work-flow and timely project completion.
- Handle employee records, time-sheets, and assist with HR-related tasks as needed.
- Organize company events, meetings, and training sessions.
- Ensure compliance with office policies, procedures, and industry regulations.
Qualifications and Experience
Diploma or equivalent; degree in Business Administration or a related field is an added advantage.
- 2+ years of experience in an administrative or office support role.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Strong attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Friendly, professional demeanor and the ability to interact effectively with a variety of individuals.
Added Advantage:
- Previous experience in HR administration or office management.
- Knowledge of project management tools or CRM software.
- Certification in office administration or similar qualifications
How to Apply
If you’re ready to take on a vital role in supporting our team and contributing to the success of our organization, we encourage you to apply! Please submit your CV and a cover letter to hr@mjconsultants.co.zw by 10 January 2025. We look forward to having you join our dynamic team!
