Administrative Graduate Intern

Job Description

Action Contre la Faim is a registered charity, founded in 1979. Action Contre la Faim operates to combat hunger on four fronts: nutrition, food security, health, water and sanitation. In Zimbabwe, Action Contre la Faim started operations in 2003 and has been actively involved in Water & Sanitation, Food Security and Nutrition initiatives in Midlands, Manicaland, Masvingo, Mashonaland Central and Matebeleland South provinces.
The organisation is seeking to fill the following vacancy:
Administrative Graduate Intern

Duties and Responsibilities

Mission 1:
Under the guidance of the Head of HR Ensure administrative follow-up of local staff
 File documents in the staff files ;
 Ensure that staff sign for all relevant codes, policies after they are shared with them
 Come up with a staff database and perform monthly updates ;
 Update various HR statistics based on the available staff data
 Update, register and provide staff lists for insurance purposes ;
 Support the organisation of all staff meetings, taking of minutes and keeping a tracker of
all HR issues coming out of the meetings
Mission 2: Under guidance of the Head of HR, support the performance of other Human Resources functions:
 Support the payroll processing as assigned
 Take part in the recruitment process – advertising, interview scheduling, preparation for
test
 Take part in industrial relations activities
 Take part in the practical organisation of training (schedules, organisation of travels etc).
Mission 3: Under the guidance of the Head of Finance, take part in the financial management of the mission:
 Manage the advance cash and update the cash ledger ;
 Pay salary advances and monthly salaries ;
 Check and reimburse medical expenses;
 Issue advances to the logistics specialist for purchases ;
 Check invoices (format, purchase voucher validity) and make payments ;
 Codify the invoices and apply them to the corresponding budget.
 Establish a connection between ledger, documents and physical counting ;
 Close the cash account every month (counting, printing).
 Support the review of partner documents 

Qualifications and Experience

Levels of studies and experience
 A Graduate with a Degree/HND in Human Resources; Administration, Finance or other related qualifications
 One year work related learning with a reputable organisation

 An IPMZ Qualification is an added advantage
Required Skills
 A keen learner
 Good organizer
 Sense of confidentiality
 Computer skills (excel and word)
 Good knowledge of English – spoken and written 
Area of Operation
 Harare Length of Contract
 Three (3) months with possibility of extension

How to Apply

NB: Action Contre La Faim does not charge any fees at any stage of its recruitment process. Action Contre La Faim has zero tolerance towards sexual exploitation and abuse including the abuse and exploitation of children. Successful candidates will be required to comply with the Action Contre La Faim Prevention of Sexual Exploitation & Abuse Policy and the Child Protection Policy. Background checks will include these checks.
1. Interested and qualified applicants can forward cover letters with up-to-date detailed CVs showing three referees and clearly indicate the post applied for in the email subject to recruitment@zw-actionagainsthunger.org not later than 30 September 2022 at close of business.
2. Fill in an application form using a link that you will receive as soon as you receive your application. The link will be send to your application email within 24 hours after submission of your application

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