Administrative Assistant (Administration and Human Resources)
Human Resources, Hr Jobs
Job Description
Applications are invited from suitably qualified candidates to fill the following post.
ADMINISTRATIVE ASSISTANT (ADMINISTRATION AND HUMAN RESOURCES)
MAIN PURPOSE OF THE JOB:
The position exists to give support to the Director Administration and Human Resource and all other functions in the department:
Duties and Responsibilities
Key Responsibilities
1. Calendar Management: Organizing and managing the Director's diary, including setting up appointments, meetings, and conferences.
2. Communication Handling: Screening and handling phone calls, emails, and correspondences for the director.
3. Documentation and Filing: Maintaining and organizing important documents, records, and files related to the Director's Office.
4. Meeting Coordination: Scheduling meetings, preparing agendas, taking minutes, and following up on action items from meetings.
5. Travel Arrangements: Making travel arrangements for the Director, including booking flights, hotels, transportation, and preparing travel itineraries.
6. Correspondence: Drafting and preparing various forms of correspondence such as letters, memos, reports, and presentations.
7. HR Support: Providing support to the HR department by assisting with recruitment processes, onboarding new employees, and maintaining employee records.
8. Administrative Support: Assisting with general administrative tasks such as office supplies management, invoice processing, and other day-to-day administrative duties.
9. Confidentiality: Maintaining confidentiality of sensitive information and exercising discretion in handling confidential matters.
10. Reports: Compiling data, and preparing reports on various HR and administrative issues as needed by the Director.
11. Any other duties as assigned by the Director.
Qualifications and Experience
Qualifications
5 O'Levels including English and Maths/Accounts
2 A 'Levels or Equivalent.
Diploma in Secretarial
Degree in Social Sciences or Human Resources related is an added advantage.
At least 2 years related experience in a similar environment.
How to Apply
