Administrative Assistant
Admin & Office Jobs
- Chemonics FEWS NET
- Expires 31 Jan 2025
- Harare
- Full Time
Job Description
FEWS NET is an integrated set of activities funded by the United States Agency for International Development (USAID) and is intended to provide timely, accurate, evidence-based, and transparent food security early warning information and analysis. The eighth phase of FEWS NET includes the Decision Support (DS) project which is charged with providing integrated monitoring and analyses of current and forecast acute food insecurity in countries worldwide to support the USAID’s Bureau for Humanitarian Assistance (BHA) policy and programmatic decisions. Based on an in-depth understanding of local livelihoods, FEWS NET DS Team monitors information and data on factors that affect food security, such as conflict, weather conditions and climate, crops, pasture, markets and trade, and nutrition. The work of the FEWS NET DS Team relies on close collaboration with international, regional, and national partners on food security data and information gathering and analysis. Major activities include joint monitoring and assessments, data sharing and exchanges, collaborative analysis and reporting, and technical capacity strengthening.
Position Description
The Administrative Assistant (AA) is responsible for assisting the Regional Office Manager (ROM) in daily administrative work and financial matters relating to the project.
Duties and Responsibilities
Responsibilities
The main responsibilities of the AA include, but are not limited to:
Provides administrative support to the project and assists the ROM with record-keeping and bookkeeping
Develops and maintains required administrative office systems
Assists the ROM in handling the petty cash account
Scans all the finance and administration files and keep the electronic filing system
Maintains tax records and trackers and report taxes in a timely manner
Oversees the purchase of office supplies and related items
Maintains travel records and trackers including ticket reservations and visa process
Maintains inventory tracker and oversees the maintenance of office equipment
Maintains trackers and ensure the leave records are maintained in personal files
Supervises the maintenance of the project’s filing system
Serves as a liaison with home office as necessary
Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project
Qualifications and Experience
Fluency in written and spoken English required, local language skills desirable
A bachelor’s degree in accounting, finance, or related field. Significant, directly related professional experience may be substituted for education experience.
A minimum of three years of relevant experience in an equivalent position
Prior international donor experience is preferred
Familiar with MS Word, Outlook, PowerPoint, and Excel software
Possesses excellent organizational and multi-tasking skills
Excellent communication and interpersonal skills
Ability to prioritize work assignments and exercise professional judgment required
How to Apply
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