Administration and Procurement Officer
Admin & Office Jobs
- J.F. Kapnek Zimbabwe
- Expires 31 Dec 2024
- Harare
- Full Time
Job Description
JF Kapnek Zimbabwe a registered PVO 1/86 which has been operating in Zimbabwe since
1986 whose mission is to improve family health, reduce child mortality and create educational
opportunities for the children of Zimbabwe through the implementation of scalable, sustainable
programs is seeking to fill the vacancies below:
Job Title : Administration and Procurement Officer
Reporting to : Administration Manager
Location : Harare
Main Purpose of the Job:
To support the Administration Manager by ensuring a proper follow up of procurement
processes across the organization.
Duties and Responsibilities
Key Responsibilities
• Coming up with the procurement plan that encompasses requirements by all projects
and share with management for approval and continually update it with the progress.
• Preparation of RFQs/RFPs and issuance of Purchase Orders/Contracts in tandem with
JFK and Donor Procurement guidelines.
• Convene Procurement Committee meetings, record minutes and implement
recommendations.
• Support the monitoring of procurement documents to ensure compliance with Admin
policies and providing feedback to the requesters.
• Work with the Logistics & Procurement Assistant to ensure procurement thresholds
and methods meet policy and Donor guidelines.
Monitor services provided by contractors e.g. security and maintenance.
• Ensuring the implementation of an archiving system for Admin department.
• Consolidating, monitoring and analysing administrative data submitted by field teams.
• Establish and maintain good relationships with service providers.
• Conduct supplier due diligence and provide risk assessment reports.
• Perform supplier performance appraisal and advise procurement committee.
• Ensure all contractors, vendors and consultants are paid on time and that any
outstanding issues are brought to Admin Manager’s attention.
• Ensure delivery to the programmes of procured goods and services.
• Ensure proper recording and accountability for all goods in the stores.
• Follow up the vehicle fuelling system and ensure adequate fuelling requirements for
vehicles.
• Ensure that the orders are followed up.
• Assist Supervise the Procurement Assistant, Cleaner and Gardener.
• Ensure the offices and ground are well maintained by the relevant staff and guarantee
availability of their needs for cleaning and maintaining the garde
Qualifications and Experience
Functional skills and knowledge:
• Ability to work independently and as a team player.
• Good communicator who has sound interpersonal skills with the ability to establish
and maintain relationships.
• Well organised and able to prioritize work and understanding his/her work outputs.
Qualifications, Skills and Experience:
• Bachelor’s degree in Purchasing & Supply, CIPS, CILT.
• Post Graduate degree in Procurement and Supply is a distinct advantage.
• At least two years’ experience at a similar level.
• USAID procurement experience a must.
• Clean class 4 driver’s license.
• Good technical knowledge of procurement management and follow-up.
• Ability to be thorough and ensure efficiency and effectiveness in procurement.
• Good negotiations skills.
• Excellent planning and organization skills.
How to Apply
How to apply
Submit your application via this link
https://zurl.to/FYDu?source=CareerSite
JF Kapnek Zimbabwe has zero tolerance towards Sexual Harassment and is committed to the
upholding of children’s rights. The successful candidate will be required to commit to child
protection/safeguarding and to be bound by the JF Kapnek Zimbabwe Child Protection Policy.
JF Kapnek does not charge any fees during its entire recruitment process.
Deadline: 31 December 2024. Applications will be considered as they are received
