Accounts Payable Analyst
Accounting & Finance Jobs
- CARE International in Zimbabwe
- Expires 01 Oct 2021
- Bulawayo
- Full Time
Job Description
The Accounts Payable Analyst is responsible for working with the Shared Service Centre (SSC) for ensuring the timely processing of payments to Country Office (CO) vendors, for monitoring advances (other than sub-awards related) and for ensuring that finance documents are accurate and the finance filing system well-maintained in accordance with CARE policies and procedures.
ACCOUNTS PAYABLES ANALYST
HARARE/MUTARE/MASVINGO, HARARE/MUTARE/MASVINGO,
Duties and Responsibilities
Key duties and Responsibilities
• Receives and verifies payment requests from requesters, both by email and in hard copy so as to ensure proper monitoring of payment request received from staff.
• Verifies accuracy of documentation and compliance to CARE policies and procedures, ensuring completeness of supporting documentation.
• Submits payment requests and advance liquidations support documents to Shared Service Centre for date entry as per defined schedule, and in accordance with CARE policies and procedures.
• Keeps track of the statutory obligations checklist and ensures remittances are submitted on time to avoid penalties.
• Reviews and confirms payment selection and ensures payments are timely executed.
• Processes electronic or manual payments in a timely manner and in compliance with policies and procedures.
• Reviews outstanding balances on Accounts Payable accounts, Accounts Receivable and identifies any errors, exceptions, or transactions that required immediate action and reports to Accounts Manager on timely manner.
• Prepares required adjustments on accounts receivable/payable correction and submit to Accounts Manager/Shared Service Centre for further action on timely manner.
• Monitors staff travel and project advances and makes regular follow-up with staff to ensure complete and timely liquidation of outstanding advances in compliance with CARE guidelines.
• Reviews unposted vouchers and inform concerned approvers for their immediate action
• Reviews bank statements of assigned bank accounts, analyze bank charges before recording and submission to Accounts Manager and Shared Service Centre.
• Ensures all payment vouchers and other related financial documents are well-organized and filed sequentially in a timely manner
• Supports internal and external audit teams through prompt retrieval of finance voucher
Qualifications and Experience
• A Minimum of an HND/degree in accounting /finance management
• At least 2 to 4 years’ experience in accounting and fund accounting within development sector organization at a similar level.
• Excellent planning, negotiation, and communication skills - ability to adapt or change priorities according to the changing demands of the job
• Knowledge and experience with accounting software package People Soft
• Customer oriented - internal and external
