CRS JOB DESCRIPTION
Job Title: Grants and Compliance Specialist
Department: Programs – Pathways Project
Reports To: Finance & Administration Manager
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peacebuilding.
As a member of Pathways Project team, you will collaborate with the Finance & Administration Manager to ensure project finance complies with established accounting standards and donor rules and regulations. You will ensure that control policies and procedures are in place and operational in the project to address risks affecting attainment of project objectives by conducting regular internal control reviews. You will support the design and facilitation of institutional capacity strengthening plans for project staff and partners. You will support timely response to donor requests related to sub-award agreements, budgets and spending. The position also supports the FAM working with LIPs to develop financial management capacity for PRIME readiness in line with PEPFAR’s localization agenda.
• Responsible for the overall budget monitoring and compliance oversight of Pathways project and all related sub-grants.
• Oversee the design and implementation of strong internal controls and appropriate financial reporting procedures to mitigate risks associated with grant implementation.
• Ensure project complies with donor and CRS policies.
• Ensure integrity and the effective control of the project’s financial, material, human resources and assets.
• Coordinate sub-recipient monitoring and assessments and identify needs for support in compliance, budgeting and financial management.
• In coordination with Deputy Chief of Party, ensure that all sub-recipient and service provider agreements and amendments are well prepared, grant files are updated and uploaded onto Gateway, key grant documents are shared with the country program and HQ finance teams.
• Coordinate financial reporting for the project ensuring that donor required reports are prepared accurately and disseminated within the due dates.
• Serve as the principal point of contact on grant management and compliance issues for the project.
• Ensure that the project evaluates and effectively monitors sub-recipients to achieve efficient use of project resources.
• Build the capacity of the project staff and Local Implementing Partners (LIPs) in relevant and appropriate donor financial management policies, procedures, and standards
• Coordinate the development and implementation of grant management trainings and capacity building activities for LIPs, in close collaboration with CRS Zimbabwe finance staff
• Ensure project documents and financial records are maintained and readily available for internal/external audits and review
• Mentor staff to ensure high level of motivation, commitment, capacity, and teamwork.
Typical Background, Experience & Requirements:
Education and Experience
• Bachelor’s Degree in Accounting/Finance or related field.
• A professional qualification in accounting (ACCA, CIMA or equivalent desired).
• Membership to an audit body a plus.
• At least 3 years work experience with an international NGO with at least 2 years in audit and compliance.
• Ability to work independently and in teams.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Outlook and accounting systems.
• Good analytical, organizational, and systems thinking skills
• Ability to make sound judgment
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful and results-oriented
• Good relationship management skills and the ability to work closely with local partners and community members
• Attention to details, accuracy and timeliness in executing assigned responsibilities
• Ability to work under pressure, balancing competing demands to achieve agreed-upon results.
Required/Desired Foreign Language
Travel Required (30% to field locations)
Key Working Relationships:
Supervisory: Grants & Compliance Officer
Internal: Deputy Chief Of Party, CRS Project Accountant, CRS Finance Manager
External: Project partner staff, other NGO
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Strategic Mindset
• Accountability & Stewardship
• Builds Relationships
• Develops Talent
• Continuous Improvement & Innovation
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Signed by Job Holder……………………………………………………..….. Date…………………………………………
Signed by Supervisor………………………………………………..……….. Date………………………………………..
Those who meet the criteria in job descriptions are invited to submit their applications together with a cover letter and detailed Curriculum Vitae that includes the names and email addresses of three traceable references. Applications should be clearly marked with the position applied for, e.g. "Food Security Technical Coordinator in the email subject line. Please submit by Thursday, 21 November 2019, to The Country Representative at the following email address: Zimbabwe.email@example.com
Note that we will be shortlisting as we receive applications. Only short-listed candidates will be contacted.
CRS does not charge application fees or processing fees to potential applicants or any fee throughout the recruitment process
Our Catholic identity is at the heart of our mission and operations. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS' processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
By applying for this job, the candidate understands and acknowledges that CRS requires its staff to treat all people with dignity and respect. Further, s/he understands that if successful, s/he will be subject to a comprehensive background check, and personal / professional references will be asked to evaluate the candidate's behaviors related to safeguarding-related topics.
Created: November 14, 2019
Category: Accounting, Finance
Expiry Date: Nov. 21, 2019