Terms of Reference –Procurement of Human Resources Information System
Tenders
- Zimbabwe Health Interventions…
- Expires 15 Apr 2024
- Harare
- Contractor
Job Description
1. Background
Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organization which is
registered as a Private Voluntary Organization (PVO 17/22). ZHI’s mission is to develop and deliver
innovative and sustainable high impact integrated health interventions with local communities while
working with and strengthening existing institutions.
Duties and Responsibilities
2. Objective of Services/Work
The objective of this assignment is to:
1. To assist ZHI to have seamless, user-friendly, and eye-catching online platform that will automate
all key HR functional areas.
2. Integration with existing systems. (Belina and proposed HRIS)
3. The system should have the capacity to analyze employee data in a fast-paced, efficient and highquality manner.
4. Reporting and analytics play a critical role in driving value from people issues. The system should
have the ability to generate reports in real time basis.
3. Scope of the assignment
The selected HRIS is expected to do the following functionality:
a) To help to manage timesheets job management,
b) To facilitate employee Self Service and learning management.
c) To generate employee profiles and e-files where ZHI can store and easily access data related to
Human Resources Management
d) To facilitate and document employee exit processes.
e) To assist in conducting 360-degree feedback assessments
f) To assist in conducting the entire performance management cycle from performance contracting,
performance appraisals, tracking progress and provides real-time reports.
g) To assist in tracking and facilitating staff learning using an online platform
h) To assist in conducting employee feedback programs such as employee engagement surveys and
employee suggestion
i) Leave management and planning.
j) To help conduct staff orientation and induction.
k) To conduct employee surveys such as employee engagement surveys and mood surveys
l) To store employee database, personal files, and personal details
HRIS Solicitation
February 2024
m) To manage employee contract’s expiration and probation
Critical areas to work on as the minimum functionality.
a) Automated Timesheets
b) E-filingc) Employee orientation and onboarding
d) Recruitment and selection
e) Leave management.
Qualifications and Experience
1. Company profiles
2. At least 5 years experience in IT business
3. Technical Capacity of staff - names and brief biographies of key staff demostrating relavant technical qualification and experience
4. References - organizations where similar service is being/has been offered.
How to Apply
Interested bidders to submit proposals on or before 15th April 2024 through e-mail to
procurement@zhi.org.zw.
Click link below to access full Terms of Reference document.
