Job Description
Applications are invited from suitably qualified and experienced persons for the following post:
Secretary
Duties and Responsibilities
Duties and Responsibilities
Receiving, screening visitors and assisting as necessary
Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone and email, directing them as appropriate
Maintaining diaries and arranging appointments
Receiving incoming and outgoing mails and directing them to their relevant departments
Receiving papers for meetings and preparing files
Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
Monitoring monthly departmental expenditures
Coordination of travel itineraries for meetings, conferences, seminars and workshops
Helping in the organization of special projects, events and office activities
Serving tea and refreshments
Photocopying and printing documents for the office
Any other duties as assigned from time to time
Qualifications and Experience
Qualifications
5 ‘O’ levels including English Language
National Diploma or Higher National Diploma in Secretarial Studies
At least 2 years working experience in a similar function
Computer Literate in MS Word, MS Excel, Power Point
How to Apply
APPLICATIONS
Six copies of applications, giving full personal particulars including full name, place and date of birth, qualifications and copies of certificates, experience, present salary, date of availability, contact telephone number, names and email addresses of three referees should be addressed to:
The Deputy Registrar Human Resources
Midlands State University
P Bag 9055
GWERU
Closing date for applications is 25 November 2020. Please note that only short-listed candidates will be communicated to.
