Registry Supervisor : Mutare City Council Mutare City Council



Job Summary


Applications am invited from suitably qualified, experienced, self-motivated and task oriented individuals to fill the above position that has arisen within the Chamber Secretary's Department

Registry Supervisor: Grade 7

Duties and Responsibilities


The incumbent will be reporting to the Administration Officer and will be responsible for:
o Managing day to day operations of the registry; monitors work flow, data accuracy and overall quality.
o Assuring processes and procedures am accomplished according to established guidelines and regulations; analyses processes and makes recommendations for changes; implements change upon approval.
o Manages and supervises registry personnel, assigns priority work, reviews work in progress
o Assures compliance with legal guidelines for release of information
o Indexing files for reference
o Organizing disposal of correspondences and outdated documents no longer in terms of standing policy
o Dealing with confidential minutes and Council documents
o Any other duties as may be assigned from time to time.

Qualifications and Experience


MINIMUM EDUCATION AND EXPERIENCE REOUIREMENTS
o A Bachelors Degree in records management systems, library and information science or any related degree from a recognized institution plus 2 years' relevant working experience; or
o FIND in records management systems, library and information science or any related qualification from a recognized institution plus 3 years' relevant working experience
o Experience in a local authority will be an added advantage
o Possession of all of the above will be a distinct advantage

Key competencies
o Knowledge of modern office administration, computer information systems, techniques of supervision and employee development; business English, correspondence formats and composition.
o Knowledge of computer operations and software applications
o Ability to communicate effectively.
o Ability to work effectively, both independently and within a team.
o Ability to provide leadership and direction to subordinates, establishes priorities, organize and assign tasks.

How to Apply


Applicants should submit 6 certified copies of academic and professional certificates together with their CVs to the office of the Town Clerk no later than 19 September 2020. Only shortlisted candidates will be contacted. Canvassing will automatically disqualify candidates.

City of Mutare
Civic Centre
P.O. Box 910
MUTARE









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